# Unga Aktiesparare [Home](/) > [Customer Stories](/customer-stories/) > ##### **Unga Aktiesparare digitises contract management across 40 local chapters** UA uses Oneflow to standardise templates, sign documents faster and increase signed meeting minutes by 30% across its national non-profit organisation. ### 40 local chapters ### 30% more signed minutes ### 3 days saved yearly per person ###### Unga Aktiesparare **Country** Sweden **Areas of use** Contract management for nonprofits **Company size** 5 fulltime employees and 250 non profit workers **Industry** Finance, education, non-profit organization ## ****Unga Aktiesparare digitises contract management across 40 local chapters, increasing signed meeting minutes by 30%**** [Unga Aktiesparare](https://www.ungaaktiesparare.se/) is a non-profit organisation that educates young people aged 15 to 30 in personal finance and investing. The organisation runs local activities through around 40 chapters, stretching from Malmö in the south to Luleå in the north. Like many non-profit organisations, [Unga Aktiesparare](https://www.ungaaktiesparare.se/) needs to continuously document that meaningful and compliant activities are taking place. That means collecting and managing signed meeting notes, annual meeting minutes, activity reports, auditor statements, and other documentation from its local chapters. At the same time, the organisation also needs to manage agreements with employees, partners, sponsors, and other external stakeholders in a structured way. Previously, this documentation was spread across Word documents, printed papers, email threads, and different types of digital signing tools. The result was a lot of manual work, limited overview, and a higher risk of errors. With Oneflow, William Jörding, CEO of [Unga Aktiesparare](https://www.ungaaktiesparare.se/), has found a single, easy-to-use system where the organisation can create locked templates for meeting minutes, sign employment and partner agreements, and keep track of exactly which documents have been signed and when, without needing a separate CRM system or external consultants for onboarding. ## ******Structured document management as the foundation for funding****** For a non-profit organisation with many volunteers, having a clear structure for meeting minutes and documents from local chapters is critical. To show that local activities are being carried out and to qualify for funding, Unga Aktiesparare needs documentation such as: - Ongoing meeting minutes and activity notes - Activity reports showing what each local chapter has done - Auditor statements confirming that the activities have been reviewed - Several central signed documents per local chapter every year, including minutes, activity reports, and statements from a lay auditor All of these documents are submitted to reviewing authorities, which means there is very little room for mistakes. *“For us, it is extremely important that everything is filled in and signed properly, because we submit this documentation to a reviewing authority. We do not have room for rewrites, mistakes, or missed details.”* – **William Jörding, CEO, Unga Aktiesparare** ## ******Oneflow as the hub for minutes, agreements, and documents****** Unga Aktiesparare does not use a separate CRM system. Instead, Oneflow serves both as the organisation’s e-signing platform and as a structured document hub. Today, Unga Aktiesparare uses Oneflow as: - A platform for standardised templates for meeting minutes and annual meeting documents - A solution for e-signing employment agreements - A platform for partner and sponsorship agreements - A structure for organising documents by organisation, document type, region, and local chapter William holds several roles across the organisation and related foundations. He highlights how easy it is to switch between the organisations he represents when creating and signing documents in Oneflow. ###### “For us, Oneflow works as our central contract hub. We have all documents and templates in one place, we can archive them in a structured way, and most importantly, we can see exactly which documents are signed and when. That gives us a completely different level of control over our agreements than we had before.” **William Jörding** CEO Unga Aktiesparare ## ****Locked, standardised templates reduce errors**** One of the most important Oneflow features for Unga Aktiesparare is the ability to create central, standardised templates and then lock them. Previously, local chapters could edit Word templates, add their own wording, or remove sections. That created a risk that meeting minutes would no longer align with the organisation’s bylaws or authority requirements. Now: - The central office creates templates for meeting minutes according to the organisation’s rules - Questions and fields are locked - Templates are sent to local chapters, which can fill in the answers without changing the structure *“We created standardised templates according to our common rules, then locked them. Those are the templates that are sent out to the local chapters.”* – **William Jörding, CEO, Unga Aktiesparare** This improves quality and reduces rework when documents need to be reviewed and submitted to authorities. ## ******Onboarding without external consultants****** As a non-profit organisation, Unga Aktiesparare wants as much of its budget as possible to go towards members and activities. That made it important to avoid costly implementation projects and consulting hours. Instead, the organisation handled the onboarding internally with the help of Oneflow’s self-service onboarding material. - The central office tested and learned Oneflow hands-on - The team then ran their own walkthroughs for regional managers and local chapters - The entire organisation was able to get started without external consultants William describes the product as simple enough for this to be realistic, even in an organisation with many volunteers and varying levels of technical experience. At the same time, the tool also needs to feel modern and intuitive for a young target audience that is used to digital solutions and quickly loses interest if a process feels complicated or outdated. *“We work with people aged 15 to 30, so the tool has to be digital and very easy to use. Oneflow allows them to sign and manage meeting minutes without hassle, while giving us centrally the structure and control we need.”* – **William Jörding, CEO, Unga Aktiesparare** ## ******Before and after Oneflow****** **Before:** - Meeting minutes, activity reports, and auditor statements were created in Word - Documents were printed, sent by post, or signed digitally in different ways - The central office spent a lot of time chasing documents and making sure everything was complete and correct **After:** - Templates for meeting minutes are locked and standardised in Oneflow - All central documents per local chapter, including minutes, activity reports, and auditor statements, are signed digitally in the same system - Ongoing meeting notes and other minutes can be managed in the same place - The central office can immediately see which documents are signed and organise everything by organisation, region, and local chapter *“For us, Oneflow works as our central contract hub. We have all documents and templates in one place, we can archive them in a structured way, and most importantly, we can see exactly which documents are signed and when. That gives us a completely different level of control over our agreements than we had before.”* – **William Jörding, CEO, Unga Aktiesparare** ## ******Measurable results: more signed minutes and less admin****** Since implementing Oneflow, Unga Aktiesparare has seen clear improvements in both quality and efficiency: - Around 30% more signed minutes per year, which directly affects the organisation’s ability to secure funding for local activities - At least three fewer days of administrative work per year for the CEO personally *“Since we introduced the system, I would say we have received perhaps 30% more signed minutes, which in our terms also means a lot of money.”* – **William Jörding, CEO, Unga Aktiesparare** ## ******Experience with other signing solutions****** William Jörding has previously worked with digital signing tools in the banking and insurance sectors, where requirements around security, structure, and documentation are high. That experience makes the value of a solution that is both easy to use and robust enough for professional contract management especially clear. *“I have worked with other signing systems before, including in banking and insurance. For us, Oneflow stands out by being both smooth and complete. We get the structure, security, and overview we need, while it remains easy for the organisation to use in day-to-day work.”* – **William Jörding, CEO, Unga Aktiesparare** ## **A reliable choice for organisations with high standards** For Unga Aktiesparare, choosing Oneflow has been about creating a more efficient, secure, and professional way to manage agreements. As a non-profit organisation, every investment needs to deliver clear value. The organisation sees Oneflow as a tool that simplifies everyday work while strengthening control over the contract process. *“We think the system is absolutely great. We are very happy with it and would easily recommend it to another association, company, or organisation.”* – **William Jörding, CEO, Unga Aktiesparare** ### **Insights for organisations with similar needs** Unga Aktiesparare shows that even a non-profit organisation with many local chapters can: - Gain better control over meeting minutes, activity reports, auditor statements, and other meeting documentation - Reduce the risk of incorrect or invalid documentation being submitted to authorities and funding bodies - Manage employment agreements, partner agreements, and sponsorship agreements in the same system - Use Oneflow as both an e-signing platform and a document hub, without needing a separate CRM system or a large implementation project