Data breaches. Leaked files. Human error. If your team is still handling contracts by emailing PDFs and saving versions to desktops, you’re exposed to unnecessary risk.
And in today’s climate, the stakes are higher than ever.
Contracts now contain far more than just names and signatures—they often hold sensitive personal data that falls under strict privacy regulations like the GDPR. Think employee records, bank details, addresses, and more. A single mistake could be not only embarrassing, but extremely costly.
That’s why a digital contract workflow must go beyond just removing paper. It also needs to protect what matters most: your data.
Here’s how real teams are using Oneflow to keep their contracts—and their business—secure.
What Makes Oneflow Secure?
Oneflow takes security seriously. Every layer of the platform, from data storage to user permissions, is designed to safeguard your organisation.
Here’s a closer look at how it works:
End-to-End Encryption
From creation to storage, data in Oneflow is fully encrypted. TLS 1.2 ensures security during transmission, while AES-256 encryption protects it at rest—widely recognised as the gold standard. Even if someone tried to intercept a file, they’d get nowhere.
Controlled Access for Every Role
Access permissions are role-based, meaning people only see what they’re supposed to. Sensitive contracts stay locked down, reducing the risk of accidental sharing or compliance breaches.
When asked about the platform’s impact, one user summed it up simply:
“Keeping contracts in one system. Time saving when creating new contracts using the templates created. Gatekeeping who has access to the contracts.”
Audit Trails, Automatically Logged
Every action is tracked: who created the contract, who edited or signed it, and when. No more guesswork or messy email threads—everything is logged in one place.
Another user highlighted what stood out most:
“The ability to configure document templates and store documents, as well as its fine authorization control.”
Live HTML Contracts, Not Static PDFs
With Oneflow, contracts are live, editable documents in the browser—so there’s no need to send updated versions back and forth. Everyone sees the same version in real time.
How Teams Use Oneflow to Stay Secure (and Efficient)
Security may start with compliance or IT, but its impact is felt across every team. Here’s how departments are using Oneflow to stay protected without slowing down.
HR: Keeping Employee Data Confidential
HR handles some of the most sensitive data in an organisation—from contracts and payroll to onboarding forms.
Oneflow lets HR manage all documents in one place, with permissions tightly controlled based on role. No more misplaced files or unauthorised access.
Finance: Control Over Contracts, Not Just Numbers
In finance, even small errors can have big consequences. Oneflow allows finance teams to manage contracts securely—whether it’s procurement, billing, or vendor terms.
Access logs provide a full history of who’s viewed or edited a document, so nothing slips through the cracks.
Legal: Risk Reduction and Compliance, Simplified
Legal teams need to ensure that every contract is accurate, tracked, and compliant.
With Oneflow, every change, comment, and signature is recorded and stored in one system—making audits, reviews, and updates far easier to manage.
Sales: Fast Doesn’t Have to Mean Risky
Speed matters in sales—but moving quickly shouldn’t mean cutting corners.
Oneflow lets sales reps send, edit, and sign contracts securely, all within a controlled environment. And with templates and automation, they can eliminate repetitive admin and reduce errors.
“Oneflow simply saves time for both the client and the sales rep. For me personally it was great to have templates in the agreement which enabled me to simply send a blank contract to the client and then have them fill out all the organizational and billing details which created less room for error,” a customer commented.
Before Oneflow
- Contracts are scattered across emails and desktops
- No clear version control
- No audit trail or visibility into contract history
- Hard to manage access and permissions
- Recreating the same documents over and over
- Security relies on people, not the process
After Oneflow
- All contracts live in one secure, central platform
- One live version, updated in real-time
- Track views, signatures, and pending actions
- Role-based access control for every document
- Automatic audit logs make compliance easy
- Security built into every step of the workflow
“With Oneflow, I have full control over all contracts in every market and every segment that I work in,” one customer said.
You Can Have Both Security and Speed
Contract management isn’t just a routine admin task. When your documents include highly sensitive business data, how you manage them becomes a security decision.
With Oneflow, there’s no trade-off. You get peace of mind and faster workflows.
Whether you’re expanding internationally, scaling your sales function, or just tired of version chaos, Oneflow gives you the protection, control, and transparency modern businesses demand.
Learn more about how Oneflow keeps your contracts secure, without slowing you down.
