GDPR
Learn how we fully comply with the General Data Protection Regulation (GDPR)
Commitment
The obligation to manage personal data securely is not new. However, GDPR strengthens the rules, and applies them to a broader framework. And the data processors are subject to regulation.
Oneflow conducts the processing of personal data for its customers. This means we are a data processor and our customers, acting as data controllers, are responsible for how the data is processed in any given activity. And for having secured consent from those they send contracts to before creating the contract.
Click here to read our Terms of Use & Data Processing Agreement.
Oneflow and GDPR
Oneflow has implemented technical and organizational measures according to the GDPR requirements to protect personal data from disclosure, removal or modification.
We have proactive measures in place to ensure compliance through password, encryption, backup and impact assessments. Security is a serious and important issue to us. A significant part of our business includes keeping up to date with information security and current legislation.
Right to data portability and to be forgotten
Oneflow handles data in a way that makes removing and porting possible, through automatic transmission or file export.
GDPR gives everyone has the right to demand full disclosure of their personal data from a business at any time. Firstly, this means extracting your data for another service. Secondly, the right to be forgotten — deleting all data on request. The disclosure has to be provided in an easy to access digital format, and is a central part of our customers’ obligations towards their end customers, employees, and vendors.
Sub-processors
Secure storage and processing of data is of utmost importance to us. Oneflow’s services are hosted on Amazon Web Services (AWS), which store the data in compliance with the regulations within Europe. AWS’ safety work complies with the industry standard and CISPE.
| Service | Type of processing | Optional | Region | Reference |
|---|---|---|---|---|
| Amazon AWS | Primary cloud services provider. Used for storing and processing PII data and contract data. | No | EU (Ireland, Sweden) | View reference |
| TrustWeaver | Services for cryptographically signing PDF documents, which may contain PII like names, email addresses, and SSNs. | No | EU (Sweden) | View reference |
| Postmark (Wildbit LLC) | Transactional email service. Used to send and receive all emails for the service, and as such it processes names and email addresses for all participants in the system. | Yes | US (SCC) | View reference |
| 46elks | SMS services provider. Processes phone numbers. | Yes | EU (Sweden) | View reference |
| Freshdesk | Service to manage support inquiries. | Yes | EU (Germany) | View reference |
Postmark
Oneflow uses Postmark for sending secure emails to our customers and their customers. For regulatory and compliance reasons Postmark is required to store the email subject and recipient email address for 45 days before being automatically deleted. This information is then stored in Postmarks sub-processors. The email content itself is not stored anywhere but simply processed through Postmark before being delivered to the recipient. The email content is not processed by Postmarks sub-processors. All data sent to postmark is encrypted in transit, and subject and email addresses are encrypted at rest. We are continuously working with Postmark on improving the security and minimizing the data sent and stored in the US.
More information on Postmarks data security here.
More information on Postmarks Privacy and GDPR efforts including Postmarks own sub-processors can be found here.
Don’t miss a trick
Automate the entire contract process — from creating to signing and managing. Like magic.
