As of mid-2025, many UK businesses are exploring alternatives to the popular sales document and e-signature platform PandaDoc. Common concerns include pricing, limited customisation and potential issues with compliance with UK-specific legal requirements.
Selecting the right document management solution that fits the distinct UK legal and business needs ensures smooth contract workflows, regulatory compliance and effective sales processes.
To help you with the choice, we compiled a list of the 12 best PandaDoc alternatives tailored for UK businesses in 2025:
- Oneflow
- SignNow
- Dropbox Sign (HelloSign)
- Inhubber
- Juro
- Gatekeeper
- DocuSign
- Concord
- Signicat
- Proposify
- Qwirl
- GetAccept
In this guide, you’ll find side-by-side comparisons, UK legal compliance notes and a quick-match chart to help you find the right tool for your workflows, team size and budget.
Why are UK businesses seeking PandaDoc alternatives?
PandaDoc has served as a popular solution for e-signatures and document automation for many years. But now, several factors prompt UK companies to explore alternatives that better align with their unique regulatory, financial and operational needs. Here’s why.
Need for UK and EU compliance
PandaDoc’s data storage and processing practices are centred in the US. Some UK businesses find that it doesn’t offer the assurances they need for strict adherence to local regulations. Alternatives to PandaDoc with UK or EU data centres, native GDPR support and more transparent compliance frameworks are becoming increasingly appealing.
Better integration with UK-specific tools
UK businesses rely on platforms popular in the region. Examples include Xero for accounting, Sage for payroll and CRM systems tailored to local markets. Many PandaDoc alternatives offer smoother integrations with these tools, improving workflows and reducing manual data transfers.
Cost considerations
While PandaDoc offers solid features, its pricing can be steep, particularly for SMEs and startups. UK businesses are gravitating toward alternatives that provide comparable functionality (or better) at more competitive rates or with more flexible tiered plans.
User experience and interface
User feedback suggests that PandaDoc’s interface can feel complex or unintuitive, especially for teams with non-technical staff. Our alternatives offer more user-friendly designs that allow quicker onboarding, faster document creation and fewer support calls.
Need for advanced contract lifecycle management
Beyond e-signatures, many UK businesses now require versatile contract lifecycle management (CLM) solutions. They need tools that cover everything from clause libraries and version control to automated renewals and audit trails. While PandaDoc provides contract features, some alternatives that specialise in advanced CLM capabilities offer better control over complex agreements.
Customisation and flexibility
The PandaDoc customisation tools can feel limiting for businesses with unique needs. Pre-built templates are useful, but many companies require highly tailored document workflows, approval processes and branding options. Discerning users choose PandaDoc competitors offering more granular control over document logic, user permissions and integrations.
Performance and collaboration
Some users report lags or performance issues with PandaDoc during high-volume periods or when handling complex documents. Teams working across departments or locations prefer PandaDoc alternatives that offer faster performance, real-time multi-user editing and better version tracking.
Top 12 PandaDoc alternatives in 2025
That being said, let’s explore the top choices for PandaDoc alternatives, depending on different business needs.
1. Oneflow
Oneflow is a contract management software that automates the entire contract lifecycle. With a presence in the UK, including local offices and dedicated support, Oneflow caters specifically to British companies. Our user base spans industries such as HR, IT, construction and manufacturing, boasting high customer satisfaction and providing UK-timezone support and resources. The platform supports various signing methods and ensures electronic contracts meet the highest legal standards applicable in the UK and EU.
Key features
- UK and EU regulation compliance: Guarantee authenticity and prevent post-signature tampering using Oneflow’s secure electronic signatures that comply with eIDAS and UK e-signature laws
- Interactive contracts: Replace static PDFs with interactive, HTML-based contracts featuring dynamic elements like product and pricing tables, video demos and customizable forms
- Real-time collaboration: Collaborate in real time with multiple stakeholders on the same contract version, using live updates, comments and chat functionality
- Workflow automation: Create and manage documents faster with smart workflow automation, including approval routing, lifecycle notifications (renewals, expirations), automatic removal of expired or rejected contracts and contract templating
- Integrations: Keep a single source of truth by connecting Oneflow with Salesforce, HubSpot, Slack and other popular business tools
- User-friendly interface: Get clear visibility of contract statuses with Oneflow’s intuitive interface, supporting multi-device access, branded workspaces, role-based permissions and centralised contract repositories
- Security and compliance: Protect sensitive commercial agreements within UK and European data protection frameworks with GDPR compliance and Onflow’s strict data privacy and security standards
If you own a business operating in the UK and need to comply with stringent regulatory requirements, Oneflow will be a perfect choice. It’s fully compliant with UK/EU regulations, supporting qualified electronic signatures (QES) and advanced signing workflows. PandaDoc is more limited in local-specific e-signature features. It offers static documents with edits before signing, as opposed to Oneflow’s dynamic, live, editable contracts.
Interested in trying it out? Book a free demo.
2. SignNow
SignNow lets users create, send, sign and store legally binding documents from any device. It uses strong security measures, such as 256-bit SSL encryption. The tool was developed in the United States, but it follows the EU Electronic Signatures Directive and is popular among UK users. It’s a part of the airSlate product family, which includes PDF editing, no-code workflow automation and legal forms.
Key features
- Legally binding e-signatures: Compliant with global e-signature laws, including those relevant in the UK
- Document workflow: Role-based signing workflows, bulk sending of documents, link invites for remote signing and document grouping
- Security: Two-factor authentication, audit trails and encrypted document storage
- Templates: Customizable templates suitable for multiple industries
- Integrations: Works with Google Workspace, Office 365, Salesforce and other productivity tools
SignNow is a good e-signature solution for UK businesses that want secure, legally binding signatures with easy-to-use templates and solid integration options. PandaDoc is better suited for companies with complex sales workflows that require advanced document creation tools, interactive proposals and detailed analytics. However, it comes at a higher price.
Read also: Docusign vs SignNow: Which e-sign option is right for B2B businesses?
3. Dropbox Sign (HelloSign)
HelloSign, developed in the US in 2019, was acquired by Dropbox in 2019. It’s a straightforward e-signature tool, letting users add legally binding signatures to various documents such as contracts, NDAs and sales proposals.
Key features
- Document preparation: Users can upload documents from cloud storage or local devices, drag and drop signature fields, set signing order and send documents via email
- Mobile-friendly signing: Optimised for mobile devices with a “Form View” that guides signers through fields one at a time
- Tracking and notifications: Real-time tracking of signature requests, automatic reminders and notifications when documents are viewed or signed
- Template library: Access to legal templates (NDAs, proposal templates, W-9s, consent forms)
- Security and compliance: Encryption in transit and at rest, password protection, IP tracking and audit trails that meet strict compliance standards
When compared with the PandaDoc versatile document automation platform, Dropbox Sign looks pretty basic, with simpler workflow automation and collaboration tools. The plus side is that it’s cost-effective and supports eID verification compliant with eIDAS, crucial for UK and EU legal standards post-Brexit.
Read also: What are the best alternatives to Dropbox Sign (HelloSign) in 2024?
4. Inhubber
Inhubber is a cloud contract management and digital signature platform from Berlin, Germany. It lets users securely manage company contracts and proposal creation by combining blockchain technology, artificial intelligence and advanced security measures. The platform supports legally binding digital signatures, including simple, advanced and qualified e-signatures (QES). It replaces manual contract processes with automated workflows, risk analysis and deadline management.
Key features
- High security standards: End-to-end encryption, two-factor authentication and hosting on German ISO 27001-certified servers
- Blockchain technology: Secure cloud storage and tamper-proof contract management
- AI-driven document analysis: AI extracts critical data, analyses contract risks and highlights key terms automatically
- Digital signatures: Multiple signing formats (PDF, Word, Excel, MP4, JPEG, ZIP, etc.) without needing to convert files to PDF
- Centralised contract management: Organises contracts in customizable workspaces with granular access rights to control who can view or edit documents.
For UK businesses, Inhubber may be a better choice than PandaDoc, since it offers EU-based hosting and GDPR compliance, ensuring data stays within strict privacy regulations. Its AI tools provide deep contract analysis and risk detection, helping legal and sales teams proactively manage contract obligations. In contrast, PandaDoc is better for teams focused on proposal management and automation, CRM integration and collaborative document workflows.
5. Juro
Juro is a UK-based legal technology company based in London, UK. It specialises in AI-enabled contract automation, letting teams across legal, sales, HR and finance departments collaborate on contracts, automate routine tasks and gain insights into contract workflows. The tool is fully web-based with no need for downloads, enabling smooth collaboration and real-time editing.
Key features
- E-signatures: Integrated legally binding electronic signature capabilities
- Unified contract workspace: Combines contract creation, negotiation, approval, signing, storage and tracking
- Smooth workflows: Automates contract approvals, reminders and renewals
- Data-rich insights: Provides analytics and reporting on contract status, bottlenecks and performance
- Security and compliance: Focuses on data security and compliance with relevant regulations
Juro is designed in accordance with the UK/EU legal frameworks, ensuring contracts and e-signatures meet compliance standards. What’s more, its real-time collaboration and redlining reduce delays and errors common with PandaDoc’s external editing. It also offers better automation and cost scalability. Still, PandaDoc is good for companies primarily focused on sales document automation and proposal processes.
Read also: The 14 best alternatives to Juro for 2024
6. Gatekeeper
Gatekeeper is a versatile contract and vendor management platform developed in San Francisco, California, with offices across the US and Europe. It provides full visibility and control over contracts and vendor relationships. The platform is strong in automation, compliance and risk mitigation, helping organisations reduce administrative overhead and manage vendor performance effectively.
Key features
- Contract repository: Centralised, secure storage of all contracts and related metadata with enterprise-grade audit trails
- Easier workflows and compliance: Automates contract approvals, renewals, risk escalation and compliance tracking using customizable workflows
- Integrated unlimited e-signatures: Supports legally binding electronic signatures without additional cost or limits
- Templates: Facilitates contract creation with reusable templates and standardised clauses
- Data extraction: Uses artificial intelligence to extract key contract data automatically
Gatekeeper’s compliance features and vendor risk management are valuable for UK enterprises in regulated sectors (finance, healthcare, professional services). On the other hand, PandaDoc’s sales-focused features suit businesses prioritising fast proposal generation and contract signing. The choice depends on whether your priority is enterprise contract governance (Gatekeeper) or sales document automation and e-signatures (PandaDoc).
7. Docusign
Docusign is an American software company from San Francisco, but it also has a UK office and uses EU data centres. The platform lets users send, sign and manage legally binding electronic agreements on any device, automating business workflows. It’s compliant with major legal frameworks, including the US ESIGN and the EU eIDAS regulation, supporting advanced and qualified electronic signatures.
Key features
- Workflow automation: Automates agreement processes with templates, reminders and routing
- Advanced security and encryption: Uses RSA digital signatures, AES encryption, and hardware security modules with quantum random number generation
- Audit trails: Detailed logs of signature events
- Templates and bulk sending: Users can create reusable templates for compelling proposals and contracts to speed up document creation and send documents in bulk
- Flexible signer authentication: Multiple authentication options, including email, SMS, phone, knowledge-based authentication and government ID
Docusign’s local presence, compliance with UK eIDAS regulations and advanced AI capabilities make it well-suited for UK organisations seeking an extensive e-signature and agreement platform. PandaDoc is a better fit for companies focused on automated sales proposals and simpler e-signature needs.
Read also: Docusign alternatives UK: 15 smart solutions for 2025
8. Concord
Concord is a contract lifecycle management platform based in San Francisco, USA. The tool supports legally valid e-signatures and complies with UK regulations, such as eIDAS and GDPR. It serves mid-sized companies across industries, including healthcare, technology, professional services and finance. The platform supports collaboration among teams, customers and vendors, letting them create, edit, sign and track contracts efficiently.
Key features
- Online negotiation: Real-time collaboration with internal and external stakeholders, including commenting and version tracking
- Electronic signatures: Legally binding e-signatures integrated into the platform
- Automated notifications and reminders: Alerts for contract deadlines, renewals and obligations
- Analytics and reporting: Dashboard views providing insights into contract statuses, bottlenecks and performance metrics
- AI-based agreement intelligence: Key data extraction and insights that improve contract management and decision-making
Concord is a compelling choice for organisations seeking a solid contract lifecycle management platform with strong collaboration tools, AI insights and built-in e-signatures. However, PandaDoc is good for businesses focused on automating and managing proposals, quotes and e-signature workflows.
9. Signicat
Signicat, a company from Trondheim, Norway, is a versatile digital identity platform that supports the entire customer lifecycle—from onboarding and authentication to consent management and legally binding electronic agreements. The platform offers solutions tailored primarily for regulated industries such as banking, finance, insurance, e-commerce and public services.
Key features
- Verified digital identities: Supports a range of European eIDs and BankIDs
- Electronic signatures: Provides eIDAS-compliant electronic signature services, including qualified electronic signatures (QES)
- Identity verification and onboarding: Facilitates secure customer onboarding with KYC/KYB compliance and anti-fraud measures
- AI and automation: Uses advanced technology to simplify identity verification and signing processes
- Regulatory compliance: Adheres to GDPR, AML, eIDAS, and ISO 27001 standards, ensuring data security and privacy
If your UK business operates in a regulated industry where identity verification and qualified electronic signatures are mandatory, Signicat is a specialised solution for these needs. If your focus is on sales document automation and easy-to-use standard eSignatures, PandaDoc is a better choice.
10. Proposify
Proposify is a Canadian sales automation and proposal software. It helps modern sales teams create, send, track and e-sign proposals, contracts and agreements. The platform helps gain greater control and visibility during the critical closing stage of the sales process by simplifying proposal creation, consistent branding and client engagement tracking. It lets you design visually appealing, on-brand proposals without tech skills.
Key features
- E-signatures: Integrated, legally binding electronic signatures that facilitate sign-off
- Real-time tracking: Users can monitor when proposals are opened, viewed and signed to engage prospects at the right time
- Collaboration and roles: Team members can get different access levels and collaborate on proposal drafts
- Analytics and reporting: Insights into proposal performance and sales pipeline health
- CRM integration: Connects with popular CRM tools to sync customer data and sales workflows
Proposify works well for agencies, freelancers and smaller sales teams focused on beautiful, branded proposals, with moderate automation and integration needs. For businesses that prioritise advanced sales automation, extensive integrations and solid compliance, PandaDoc is generally the stronger platform.
11. Qwilr
Qwilr helps businesses enhance their sales process by providing a visually engaging and interactive experience for clients. This proposal and quoting software was developed by an Australian company, but it adheres to key legal and security standards in the UK, such as eIDAS and GDPR. It lets users embed rich media such as videos, images, interactive pricing tables and calendar links directly into proposals. The platform supports collaborative document generation, branding consistency and workflow automation.
Key features
- Custom branding and templates: Users can tailor proposals with company logos, colours, fonts and reusable templates
- Legally binding e-signatures: Integrated e-signature functionality lets clients sign documents digitally
- Sales analytics and buyer insights: Tracks proposal interaction in real-time, including views, time spent, engagement with specific sections and pricing
- Automation and templates: Libraries of approved content and templates let users automate proposal generation and standardise processes across teams
- Security and compliance: Audit trails, password protection and secure authentication ensure document integrity and compliance
What’s the main difference between PandaDoc and Qwilr? PandaDoc offers traditional document formats, such as Word and PDF, optimised for proposals, quotes and contracts with strong e-signature and workflow capabilities. Qwilr proposals are interactive web pages with rich media like videos, interactive pricing tables, etc., improving buyer engagement with dynamic content and storytelling. Choosing between the two tools depends on whether your priority is innovative buyer engagement or extensive document and sales workflow management.
12. GetAccept
GetAccept is a sales engagement platform originating from Copenhagen, Denmark. It automates the entire quote-to-close process for sales teams across various industries, including SaaS, professional services, manufacturing and B2B technology. GetAccept combines proposal creation, CPQ (Configure Price Quote), contract management, e-signatures and digital sales room into one platform. It helps sales reps deliver engaging, personalised proposals enriched with interactive content like video messaging.
Key features
- Real-time engagement tracking: Provides detailed analytics on when and how prospects interact with proposals, including opens, views and time spent on pages
- CRM integration: Syncs with major CRMs like Salesforce, HubSpot and Zoho CRM
- E-signature and multi-step signing workflows: Offers built-in, legally binding electronic signatures with support for complex approval sequences, SMS/email verifications and audit trails
- AI-driven deal scoring and analytics: Uses AI to evaluate a proposal’s likelihood of closing
- Approval workflows and user permissions: Automates document routing and ensures compliance through defined approval roles and access controls
Both GetAccept and PandaDoc offer legally binding e-signatures and support UK compliance; the choice depends on whether your priority is engagement innovation (GetAccept) or workflow efficiency and broad integration capabilities (PandaDoc).
12 best PandaDoc alternatives and competitors for the UK
| Tool name | Best for | Standout features | Capterra user rating | Monthly pricing* |
|---|---|---|---|---|
| PandaDoc | Small to mid-sized companiesSales, legal and business teams | Document generation E-signature capabilities Workflow automation | 4.5 | $35/user plus taxes |
| Oneflow | Businesses of all sizesSales, legal and procurement teams | UK and EU regulation compliance Interactive contracts Real-time collaboration AI document analysis Contract lifecycle management | 4.6 | £17/user |
| SignNow | Small to mid-sized businessesInformation technology, services, healthcare, finance | Legally binding e-signatures Document workflow Security | 4.6 | $20/user |
| Dropbox Sign | Small to mid-sized businessesReal estate, legal, finance, and human resources | Mobile-friendly signing Tracking and notifications Security and compliance | 4.7 | $20 |
| Inhubber | Medium to large enterprisesLegal, HR, procurement and sales teams | Blockchain technology AI document analysis Digital signatures | 5.0 | €24.99 |
| Juro | Fast-growing businesses and scale-upsLegal, sales, HR and finance teams | Workflow automation Data-rich insights Security and compliance | 4.8 | N/A |
| Gatekeeper | Mid-sized to large enterprisesFinance, healthcare and technology | Workflow and compliance automation Unlimited e-signatures AI data extraction | 4.7 | £985 |
| DocuSign | Businesses of all sizesFinancial services, information technology, real estate, insurance | Workflow automation Advanced security and encryption Audit trails | 4.7 | $12 |
| Concord | Mid-sized healthcare, tech, professional and financial services | Online negotiation Electronic signatures Automated notifications and reminders | 4.6 | $399/5 users |
| Signicat | Medium to large enterprisesFinancial, banking, insurance and healthcare services | Verified digital identities AI and automation Regulatory compliance | 4.0 | N/A |
| Proposify | Small to mid-sized businessesDigital agencies, marketing and advertising firms | Real-time tracking Collaboration and roles Analytics and reporting | 4.4 | $29 |
| Qwilr | Small to mid-sized businessesSales and marketing teams | Legally binding e-signatures Sales analytics and buyer insights Automation and templates | 4.6 | $39/user |
| GetAccept | Businesses of all sizesIT and technology, wholesale and retail, telecom and media | Real-time engagement tracking AI-driven deal scoring and analytics Approval workflows | 4.6 | £20/user |
*We included £ pricing where possible, but some providers only have $ or € available.
Choose the best PandaDoc alternative for your needs
Each of these PandaDoc alternatives has unique features for various industries, company sizes and operational goals. As you evaluate alternatives, consider your specific challenges, legal requirements and the level of automation you need.
Oneflow stands out as the most forward-thinking and comprehensive solution for UK companies. It goes beyond e-signatures, transforming contracts into smart, dynamic workflows that evolve with your business. Our platform’s key strengths include native contract management automation, real-time collaboration, advanced data security and full GDPR compliance.
Ready to transform your contract processes? Try Oneflow today and discover how its advanced features can equip your business to stay compliant, collaborative and competitive.
FAQs
What specific contract automation features are UK businesses missing with PandaDoc?
UK organizations using PandaDoc could be missing several advanced contract automation features, including:
- Dynamic, HTML-based live contracts
- Real-time collaboration tools
- Built-in AI-based contract review and compliance checks
- Advanced e-signature options compliant with UK/EU legal standards
- Extensive contract lifecycle management and intelligent workflows
- Deeper integration with UK-specific business tools
These gaps drive many UK organisations to seek alternatives like Oneflow that better address the evolving demands of contract automation in the UK legal and business environment.
Why are some UK companies shifting to PandaDoc alternatives?
PandaDoc alternatives are gaining popularity among UK companies for several reasons related to their business needs. Concerns over PandaDoc include:
- Limited legal and contract management features
- Formatting and customisation issues
- Customer support concerns
- Need for stronger compliance and e-signature options
Which is better, DocuSign or PandaDoc?
PandaDoc is better for teams needing a unified platform for document creation, e-signature and payment collection with strong CRM integrations, while DocuSign excels in legal-grade e-signatures and enterprise-level compliance.
However, Oneflow goes further by offering true end-to-end contract automation, dynamic templates, real-time collaboration and full GDPR compliance—making it the best overall choice for modern, fast-growing UK businesses.
How do UK regulations influence the choice of PandaDoc alternatives for security and compliance?
UK regulations, like GDPR, eIDAS and industry-specific standards, require strong data protection, audit trails and legally binding e-signatures. This motivates UK businesses to choose PandaDoc alternatives that offer strong security, EU/UK data residency and full compliance with local laws. Solutions like Oneflow, offering GDPR and UK compliance, are especially well-suited for regulated industries.
Sources of information for this article include:
https://www.g2.com/- https://www.capterra.com/
- https://www.softwareadvice.com/
- https://www.signnow.com/
- https://sign.dropbox.com/
- https://inhubber.com/en
- https://juro.com/
- https://www.gatekeeperhq.com/
- https://www.docusign.com/
- https://www.concord.app/
- https://www.signicat.com/
- https://www.proposify.com/
- https://qwilr.com/
- https://www.getaccept.com/
