Picture this: your sales team is drowning in spreadsheets, manually calculating VAT rates and chasing down approvals while competitors are closing deals twice as fast. Sound familiar? You’re not alone. Research shows that 84% of sales reps say AI saves time and optimises processes. Yet, many businesses still rely on manual, time-consuming quoting methods that modern sales quoting software could automate completely.
The stakes have never been higher for UK businesses. Between Brexit compliance requirements, Making Tax Digital obligations and the shift to hybrid selling models, getting your quoting process right isn’t just about efficiency—it’s about survival. Manual data entry, repetitive tasks and manual errors are costing your business more than just time.
In this comprehensive guide, you’ll discover the top 10 sales quoting software solutions specifically evaluated for UK businesses. Whether you need automated quoting software to save time or professional sales quotes to close deals faster, this analysis will help you choose the perfect quoting system.
Why UK businesses need specialised sales quoting software?
Brexit’s administrative burden has fundamentally changed how British businesses operate internationally. NIESR research shows Brexit’s effects are similar to a negative supply-side shock—increased business costs and elevated administrative burdens from non-tariff barriers like customs checks and dual regulatory compliance. Companies now deal with complex VAT rates between EU and non-EU customers and new compliance requirements. Manual data entry for international quotes creates dangerous compliance gaps that could result in significant penalties.
Making Tax Digital compliance requires digital record-keeping and automated data submission for VAT-registered businesses. The government expanded Making Tax Digital for Income Tax, starting from April 2026, for sole traders and landlords with qualifying income over £50,000. Your sales quoting software needs seamless accounting integration to ensure accurate reporting. The right quoting tool eliminates manual errors while ensuring pricing accuracy across all sales documents.
Post-pandemic remote selling challenges have permanently shifted how businesses operate. Gartner research indicates that hybrid selling is expected to become the dominant sales strategy, with organisations embracing remote selling seeing sales reps reach four times as many prospects. Your sales team needs mobile-accessible tools that work effectively in remote-first engagement models.
VAT and multi-currency handling cause ongoing challenges for British businesses serving international markets. Post-Brexit regulations have created additional complexity in EU sales processes. You need automated quoting software that calculates VAT rates automatically, handles currency conversions and manages complex compliance rules across different jurisdictions.
Market trends toward hybrid selling models are accelerating digital transformation. McKinsey research shows that hybrid selling was long since expected to be the most dominant sales strategy, with the shift toward “digital sales with a human touch” gaining momentum. Remote-first engagement requires sales tools supporting digital efficiency and professional presentation standards across all customer touchpoints.
How to choose the right sales quoting tool
Choosing the right sales quoting software is more than feature comparison. Rather, it’s about finding a solution that transforms your quoting process. The best quoting system will help your sales team close more deals while reducing repetitive tasks.
Consider where you’ll be in 18 months, not just today. Your chosen quoting software should support more complex approval workflows as you scale.
Industry-specific requirements can make or break your choice. Professional services firms need time-tracking integration, manufacturing businesses require automatic calculations, and technology companies need interactive pricing capabilities.
Your integration ecosystem determines how smoothly new sales tools integrate into existing workflows. Look for solutions offering seamless integration with your current sales pipeline and business tools.
Essential features for UK businesses include multi-currency support, automated follow-ups, electronic signatures and mobile accessibility. Your sales team should be able to create quotes, track quote status, and collect payments in the same place.
Want to see how these criteria apply to your specific situation? Book a free demo and our team will analyse your current process and recommend tailored solutions.
Best sales quoting software tools: Comparison table
Here’s a brief overview of our top choices. Note that not all providers have GBP pricing available, though we included it where possible.
| Tool | Pricing | Best for | Our rating | Key features |
|---|---|---|---|---|
| Oneflow | From £15/user/month | Dynamic contracts, CRM integration | 9.2/10 | AI-powered features, proposal creation, quote to cash, two-way CRM sync, electronic signatures |
| Proposify | From $19/month | Design-focused proposals | 8.5/10 | Templates, content library, team collaboration |
| PandaDoc | From $19/user/month | Mid-market enterprises | 8.3/10 | Document automation, workflow management, analytics |
| Salesforce CPQ | From £120/user/month | Large enterprises with complex product catalogues | 8.0/10 | Advanced pricing rules, guided selling, revenue optimization |
| QuoteWerks | From $45.83/month | Small businesses, MSPs | 7.8/10 | Product configurator and bundling,Centralized quote storage,CRM/accounting & external integrations |
| Qwilr | From $35/user/month | Interactive presentations | 8.1/10 | Web-based proposals, interactive pricing |
| Scoro | From £15.90/user/month | All-in-one business management | 7.9/10 | Project management integration, time tracking |
| Xero Quotes | From £16/month | Small businesses valuing speed and simplicity | 7.5/10 | Direct Xero integration, simple invoicing |
| Sage | From £18/user/month | Established SMEs | 7.6/10 | Quote-to-invoice conversion, Customisable quote templates, Quote-to-order with stock checks |
| FreeAgent | From £165/year | Freelancers and contractors | 7.4/10 | Time tracking, expense tracking |
Top 10 sales quoting software
The following reviews examine each platform’s strengths, pricing options, and suitability for different business types. Each quoting tool offers unique advantages depending on your specific requirements and growth stage. Let’s explore.
Oneflow
Our rating: 9.2/10
Oneflow stands out as the most comprehensive solution for UK businesses seeking more than basic quote generation. Unlike traditional PDF-based tools that create static sales documents, Oneflow enables dynamic, live contracts with two-way synchronisation with your CRM data throughout the entire sales process.
Best for: Growing businesses that need integrated quote-to-cash processes, companies using Salesforce or HubSpot and organisations prioritising contract management alongside professional quoting capabilities.
Key features
Oneflow’s dynamic contract technology means your sales quotes stay connected to your CRM data even after sending. When product prices update, live contracts automatically reflect changes, eliminating manual errors and ensuring pricing accuracy. This creates error-free quotes that maintain consistency across your sales pipeline.
The platform’s AI-powered capabilities analyse contract content for risks and pricing inconsistencies. Two-way CRM synchronisation ensures customer data flows seamlessly between Oneflow and platforms like Salesforce or HubSpot. Sales teams can generate customized quotes directly from CRM records; accepted quotes automatically update opportunity statuses.
Our customizable quote templates adapt to any business need with conditional logic, automatic calculations and British compliance elements like VAT handling and digital signatures. Multi-level approval workflows route quotes through stakeholders automatically with clear audit trails.
Real-time tracking lets you monitor quote status throughout the sales process. You can see when prospects view quotes and when they’re ready to sign, helping close deals faster.
Pricing details and plans
- Essentials: £14/user/month
- Business: £40/user/month
- Enterprise: Custom pricing
User review
Users praise Oneflow as an intuitive, efficient contract-management tool that simplifies workflows, templates, collaboration and CRM integrations.
Knowit, a leading Nordic consultancy with offices across six countries, completely transformed its contract processes using Oneflow. Before implementation, their teams struggled with manual Word document creation, email-based contract sharing, and scattered file storage, which led to version control issues and lost documents. After adopting Oneflow with HubSpot integration, contract processes that previously took several days are now complete in just a few hours, with automatic customer data population eliminating manual entry and reducing errors.
Ready to transform your quoting process? Try Oneflow free today and create professional sales quotes in just a few clicks.
Proposify
Our rating: 8.5/10
Proposify is a proposal-focused platform that emphasises visual design and brand presentation. The platform targets creative agencies and professional services firms.
See also: PandaDoc vs Proposify: Which is better?
Best for: Creative agencies and consulting firms requiring design-heavy proposals.
Key features
- Template library
- Content management system
- Analytics dashboard that shows prospect engagement metrics, including time spent on different sections
Pricing details and plans
- Basic: $19/month
- Team: $41/month
- Business: $65/month
User review
Proposify users enjoy its intuitive templates, branding options and detailed engagement analytics.
PandaDoc
Our rating: 8.3/10
PandaDoc is a document automation platform that handles various business documents, including quotes, contracts, and proposals. The system targets mid-market businesses with established workflow requirements.
See also: Best PandaDoc Alternatives for UK businesses
Best for: Mid-market companies (50-500 employees) requiring structured document workflows.
Key features
- Document automation
- Workflow system to route documents through approval processes with defined steps
- Payment processing
Pricing details and plans
- Starter: $19/seat/month
- Business: $49/seat/month
- Enterprise: Custom pricing
User review
Users appreciate PandaDoc for its ease of use, strong templates and reliable e-signatures.
Salesforce CPQ
Our rating: 8.0/10
Salesforce CPQ is an enterprise quoting module and part of the Salesforce ecosystem. It handles product configuration and pricing for organisations with complex product catalogues.
Best for: Large enterprises (500+ employees) with complex product catalogues, heavy discounting/contract rules, and hybrid revenue streams.
Key features
- Pricing engine to manage discount structures and volume pricing rules
- Product configurator
- Guided quoting and approvals that walk sales reps through the right bundles and route high-value deals through pre-built approval workflows
Pricing details and plans
- Revenue Cloud Growth: £120/user/month
- Revenue Cloud Advanced: £160/user/month
User review
Users like that Salesforce Revenue Cloud combines CPQ, billing and revenue management in a single platform.
QuoteWerks
Our rating: 7.8/10
QuoteWerks is a desktop-based quoting application that serves small to medium businesses. The software focuses on basic quoting functionality with CRM connectivity.
Best for: Small businesses and managed service providers requiring straightforward quoting.
Key features
- Product configurator and bundling
- Centralized quote storage + quote tracking/dashboard
- CRM/accounting and external integrations
Pricing details and plans
- Essential: $45.83/month
- Balanced: $71.5/month
- Pinnacle: $93.5/month
User review
Users appreciate QuoteWerks for its quote document generation and branding options.
Qwilr
Our rating: 8.1/10
Qwilr is a sales quoting software tool that creates web-based proposals, functioning as interactive websites rather than static documents. The platform targets businesses wanting to differentiate their proposal presentation.
Best for: Technology companies requiring interactive proposal formats.
Key features
- Interactive pricing tables allow prospect modifications with real-time calculations
- Web-based format displays proposals as responsive websites
- Engagement tracking records prospect interaction patterns
Pricing details and plans
- Business: $35/user/mo
- Enterprise: $59/user/mo
User review
Users enjoy its ability to speed up proposal creation via templates, interactivity and analytics.
Scoro
Our rating: 7.9/10
Scoro is a business management platform that includes quoting functionality alongside project management, time tracking and financial reporting tools.
Best for: Professional services firms needing integrated business management beyond quoting.
Key features
- Project integration links quotes to project planning and resource allocation
- The time tracking system incorporates tracked hours into quote generation
- The reporting dashboard combines sales and project data
Pricing details and plans
- Core: £15.90/user/mo
- Growth: £26.90/user/mo
- Performance: £39.90/user/mo
- Enterprise: Custom pricing
User review
Users like Scoro for unifying projects, time and finances in one platform.
Xero Quotes
Our rating: 7.5/10
Xero Quotes is a basic quoting module within the Xero accounting software ecosystem. It provides standard quoting functionality that can be converted into an invoice after acceptance.
Best for: Small businesses that want to reduce administrative overhead between quotes and invoices, valuing speed and simplicity over heavy customisation.
Key features
- Xero integration converts quotes to invoices within the same system
- A template system that provides basic customisation options
- Mobile app allows quote creation on mobile devices
Pricing details and plans
- Ignite: £16/mo
- Grow: £37/mo
- Comprehensive: £50/mo
- Ultimate: £65/mo
User review
Users say Xero simplifies financial and accounting tasks with good integrations and strong reporting.
Sage
Our rating: 7.6/10
Sage is a sales quoting software solution that includes quoting functionality as part of its business management software suite. The platform serves businesses that want a quoting tool tightly tied to their accounting and inventory management.
Best for: Established SMEs that need control over quote status, expiry, discount levels, and want visibility into what quotes are converting.
Key features
- Quote-to-invoice conversion
- Customisable quote templates
- Quote-to-order with stock checks
Pricing details and plans
- Sage Accounting: £18/mo
- Sage 50: £103/mo
- Sage Intacct: Custom pricing
User review
Users say the platform makes vendor/customer financials fairly easy with solid inventory and security.
FreeAgent
Our rating: 7.4/10
FreeAgent is an accounting platform with built-in quoting tools, allowing users to send professional estimates that can be quickly converted into invoices.
Best for: Independent professionals and small service businesses who want lightweight quoting without needing separate proposal software.
Key features
- Time tracking for projects
- Expense tracking with project linking
- Estimate-to-invoice conversion
Pricing details and plans
The FreeAgent annual subscription is £165 for the first year or £16.50/month for the first six months, then costs increase.
User review
Users say FreeAgent offers an intuitive tool that saves them time on invoices, expenses and bookkeeping.
Choose a smart sales quoting tool
The right sales quoting software transforms how your business operates, moving you from manual, error-prone processes to automated systems that close deals faster. Your choice should align with your business size, growth trajectory and compliance needs.
Consider where your business will be in 18 months. The best quoting systems grow with you, offering scalable features and integration capabilities. Look for solutions that eliminate manual data entry, reduce repetitive tasks, and help your sales team focus on building relationships and closing more deals.
Oneflow represents the future of quote-to-cash processes, combining AI-powered intelligence with mobile-first design and deep CRM integration. Unlike static document generators, Oneflow creates dynamic contracts that maintain pricing accuracy throughout the sales cycle while providing compliance, security, and analytical insights modern UK businesses require.
Whether you need to create professional quotes, streamline your proposal process or integrate electronic signatures into your workflow, choosing Oneflow will save time, reduce errors and help win new business more effectively.
Ready to modernise your sales process? Try Oneflow today and discover how intelligent quoting software can accelerate business growth while reducing administrative overhead.
FAQs
What’s the difference between CPQ software and basic quoting tools?
Basic quoting tools generate simple quotes using static quote templates with manual data entry. CPQ (Configure, Price, Quote) software handles complex configurations, dynamic pricing rules, approval workflows and advanced analytics.
How much does sales quoting software cost for UK businesses?
Pricing varies significantly based on features and business size. Basic tools start around £13-19/month per user, while enterprise solutions exceed £75/month per user.
How can sales quoting software improve remote selling?
Modern quoting software enables remote sales teams to create quotes, present proposals and finalise deals from any location. Features like real-time collaboration, interactive pricing and electronic signatures eliminate in-person meeting requirements while maintaining professional quality.
How long does it take to implement sales quoting software?
Implementation time depends on complexity and integration requirements. Simple quoting tools can be operational within days, while enterprise solutions may take months. Most businesses can begin using solutions like Oneflow within 1-2 weeks, including quote template setup, team training and basic integrations with other tools.
