Spotler
Spotler has transformed contract management and sales processes by implementing Oneflow. Thanks to this automated and integrated solution, the company can work faster, more efficiently and more consistently. With improved workflows and seamless integrations, Oneflow enables Spotler to focus on growth, innovation and an optimal customer experience.
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About Spotler
Spotler supports more than 5,000 marketers, communications specialists and IT professionals on a daily basis with powerful marketing software. Their solutions – from email marketing automation and transactional emails to social publishing, WhatsApp for Business and CRM – help organizations to manage data centrally and make marketing campaigns more relevant and efficient. Customers range from e-commerce players to business service providers, manufacturers and SaaS companies.
The challenge: inefficient contract management
Internally, Spotler ran into bottlenecks in contract management:
- Contracts had to be modified manually, which was time-consuming.
- Version management and updates of contract templates were complex and error-prone.
- Integration with CRM systems such as Pipedrive and HubSpot was not optimal.
These obstacles were at odds with the scalable, data-driven approach that Spotler stands for – and thus provided a clear reason to digitize the contract flows.
“Since we started using this digital solution, our contract process has become faster and error-free. We can now fully focus on the customer instead of on administrative hassle.”
Glenn van Dam, Business Unit Director e-commerce, Spotler
The solution: digital contracts with Oneflow
When Spotler decided to switch to Pipedrive and later to HubSpot, the search began for a suitable contract management tool. After evaluating several options, Spotler chose Oneflow because of:
- User-friendliness: The intuitive interface made it easy to manage templates and personalize quotations.
- Strong integrations: Oneflow offered seamless links with both Pipedrive and HubSpot.
- Personal support: The fast and expert guidance from the Oneflow team gave us confidence in a successful implementation.
Implementation and results
Spotler started with a pilot in the Dutch sales department, after which Oneflow was rolled out in phases to other departments and international teams. The branches in the United Kingdom and Spain are now also working with Oneflow, and Germany is in the onboarding phase.
The benefits of Oneflow are clearly noticeable:
- Time savings: Drawing up contracts is more efficient, giving sales staff more time for customer relations.
- Consistency: By standardizing templates, all teams work in the same way, which improves quality and speed.
- Flexibility: Oneflow makes it easy to integrate new products and services into quotations.
- International scalability: Thanks to AI functionalities for automatic translations, contracts can easily be drawn up in multiple languages.
“Not only do we save time, but we also have a much more professional contract process. Our sales departments work more efficiently and customers receive better customized quotations.”
Glenn van Dam, Business Unit Director e-commerce, Spotler
Future plans
Spotler will continue to roll out Oneflow within the organization and expects to implement the tool in future acquisitions. Integration with HubSpot plays a key role in this, and the flexibility of Oneflow ensures that Spotler continues to innovate in their contract management.
In conclusion
With the implementation of this digital solution, Spotler has taken a major step in optimizing their contract management and sales processes. The combination of time savings, flexibility and international scalability enables the company to work more efficiently and focus entirely on growth and customer satisfaction. Seamless integration with HubSpot and the continuous expansion possibilities allow Spotler to remain at the forefront of a dynamic market. What began as a search for a better contract solution has developed into a strategic advantage that helps the company realize its ambitions.
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