Länsförsäkringar Älvsborg saves time with digital employment agreements

Tobias Törnqvist is a HR-specialist at Länsförsäkringar Älvsborg, a regional branch of the Swedish insurance company Länsförsäkringar. He is responsible for employment agreements and labor law management. In Älvsborg, where Tobias is located, they are about 300 employees. Tobias has been a customer of Oneflow since 2017, and we reached out to him to find out how Oneflow works for them.

lanforsakringar case study

Manual management of employment agreements  took time and energy.

Managing contracts was previously very demanding since they did everything manually. The work took a long time and mistakes were often made, which in turn multiplied the time spent. Several years ago, Tobias started looking for a better solution but without any luck. The technology existed for the B2B business, but technology for signing with eID (Mobilt Bank ID) that also was adapted for HR was rare. Tobias had to create and edit his agreements manually, and then send them by post.

“There has to be another way.”

One day, when Tobias had to create the same agreement, print it and then again send it through the post for the third time due to errors in the document, he had enough.

The only reason for him having to redo every stage was only because there were minor incorrect personal information in the document. To make the adjustments was very unproductive as well as repetitive, but that wasn’t the biggest problem.

It gave the candidates as well as the employees a bad experience of the hiring process. Not to mention, the days lost due to the post had a major impact on the contract cycle time.

Tobias then began once again to search for a digital solution for employment agreements – and found Oneflow.

The reason why Länsförsäkringar Älvsborg chose Oneflow.

Tobias had several important criteria in mind. The service had to be easy to use, visually appealing, and work well with existing HR systems, the system had to follow the right security protocols, and finally the price. With the evaluation criteria in mind, Länsförsäkringar Älvsborg chose to proceed with Oneflow.

The biggest reason why we chose Oneflow is that it’s visually appealing and intuitive, that is including from the receiver’s point of view. That is important because it affects our image and the candidates’ experience! The fact that it is easy to build templates in it and organize the agreements, is a big bonus. Since the digital storage is included, we also don’t have to deal with the security issue on how the agreements should be archived. The service is simply a good complement to our HR system. Our contact at Oneflow, Linnea Soderling, was also really helpful during the process, which made the choice even easier, said Tobias.

Moreover, Länsförsäkringar Älvsborg had high demands for security. The server had to be located at a specific location, system protocols must be transparent and documented, backups are performed regularly, and there must be a possibility to track the agreements’ audit trail and verify the signature independently.

Had not Oneflow met these requirements, we would not have been able to choose Oneflow, concluded Tobias.

Fast, secure, and stable.

Today, Tobias uses Oneflow to handle all employment agreements, non-disclosure agreements, and other kinds of binding contracts with employees. Tobias usually tells others with similar issues about the vendors he has tried, and says that the only thing that really stops others from testing, is the mental block.

Is it really secure to save important documents, like contracts, in the cloud? Is digital signature legally binding? The State and County Council in Sweden use  digital signatures today. The fact that there are still uncertainties about security is only because not everyone has had the time to get used to the idea. It’s only a matter of time before everyone working in HR will get on the digital train.

How do you experience Oneflow after using it so far?

My colleagues and I experience Oneflow as stable, really easy to use, and it just works. The thing we appreciate the most is the huge amount of time saved. Last but not least, we trust Oneflow with our documents because the service meets our high security requirements.

Do you also want to share your experience of Oneflow?

Oneflow users love to hear how others use Oneflow! Have you used Oneflow and want to share your experience and inspiration? You’re welcome to contact Ling 🙂