HEIMR Collection
Achieving greater efficiencies in contract management for a growing hotel chain
Reduced risk of errors
Cross-team collaboration
SuperOffice integration
HEIMR Collection is a private, family-owned Norwegian hotel chain that specializes in modernizing hotels both in and outside major cities. With an increasing number of hotels in the portfolio, the chain is experiencing strong growth. The company focuses on creating unique hotel experiences, with each hotel having its own concept and brand.
Before implementing Oneflow, HEIMR Collection had manual and time-consuming contract processes. Without a centralized system, contracts were handled via solutions such as Excel and Word, sent back and forth by email. This made it challenging to keep track of customer history, contract status and statistics, resulting in inefficient administration and increased risk of errors.
After considering various options, HEIMR Collection chose Oneflow mainly because of its seamless integration with the CRM they use, SuperOffice. This combination has provided a better overview of customer portfolios, sales statistics, and contract documentation. In addition, Oneflow was chosen for its ease of use and flexibility with templates for different types of agreements, which was crucial for streamlining processes throughout the company.
The implementation of Oneflow was quick and easy, which has also been considered a major benefit. New employees have found the system intuitive and training has been painless. Tara France Osland, Junior Sales Manager at Heimr Collection, says: “Oneflow has made life much easier for our team. We spend less time creating contracts and more time building relationships with our customers.”
“After evaluating various options, we chose Oneflow because of its seamless integration with our CRM. This has given us a significantly better overview of customer information, sales data and contracts, which has streamlined our processes.”
Tara France Osland, Junior Sales Manager
HEIMR Collection
Time savings, improved collaboration and digitalization
Oneflow has had a significant impact on HEIMR Collection’s contract management:
Greater efficiencies: Using templates in Oneflow simplify contract creation especially when dealing with the complexities of long contracts that cover multiple days of conferences and events.
Better collaboration: With the integration to SuperOffice, employees have better opportunities to share and track information across the different hotels and departments. This has created better collaboration between the sales departments and operational teams.
Digitalization: The transition from manual processes to digital solutions has made workflows much more transparent and secure.
The future with Oneflow
HEIMR Collection sees Oneflow as an important part of its growth strategy. As the hotel portfolio grows, the need for a robust contract management system will become even more important. The company has already experienced the great benefits of the solution and is continuously evaluating how to utilize the system to its full potential for future growth. “With Oneflow, we have full control over our contracts and always know that everything is up to date and available. This is especially important as we grow,” says Tara France Osland.
Ask us anything about e-signatures or digital contracts
Do you want to know more about electronic signatures, digital contracts or the future of contract management? We’d love to hear from you.
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