The Assessment Company
tackled contract chaos and gained full control
30+
Reduced
100%
It started with a need to eliminate paperwork. For The Assessment Company, a forward-thinking consultancy with deep expertise in strategy, skills development and recruitment, it was time to wave goodbye to manual processes, emails and PDFs. They wanted something better – and they found it in Oneflow.
“We’re good at assessing people. But our contract flow? That needed a proper assessment too,” says Steffen Bye Vangen, CTO of the company. The result was a switch to Oneflow and a digital rig that gives them speed, flexibility and flow.
Contract process in headwinds
The Assessment Company helps organizations set the right course. They offer services in strategy, organizational development and recruitment, often in combination. With an experienced team and a strong reputation in the market, they are a key development partner for both private and public organizations. Recruitment is still the largest business area, but all services are based on the same core: creating change that lasts.
Ironically, their own contracting process was not quite in line with their ambitions.
“We handled most of it manually. It was a lot of emails, PDFs and cut-and-paste,” says Steffen. “We felt that the solution we were using was not up to scratch; it lacked flexibility, customization and didn’t seem very accurate to the person signing the contract.”
Three requirements: Full integration, flexibility and trust
The search for a new tool was no accident. They had a clear list of requirements:
- It had to integrate with existing tools, especially Hubspot.
- It had to be flexible and customizable, so they could build their own flows.
- It had to inspire confidence, both internally and with customers.
“An important factor was that it’s a Nordic solution, which builds trust and gives us something to show to customers. We looked at several solutions, and Oneflow quickly stood out,” says Steffen. “It’s Nordic, it’s consistent – and it felt right.”
Oneflow ticked all the boxes
The choice fell on Oneflow, without having to test many options in depth. The solution met their needs on the first try. And the most important thing of all? They were able to get started right away and build their own flows without having to wait for consultants or developers.
“We did a lot ourselves and the implementation was very fast. The ability to be self-service and build your own data feed saved us a lot of time. The way the integration with Hubspot was solved allowed us to own the process and optimize along the way,” says Steffen.
Full marks on usability
Everyone at The Assessment Company uses Oneflow. The commercial team is the biggest user, but also the trainee program, supplier management and eventually internal recruitment rely on the tool.
“It’s a tool that you use once and then it sticks. People realize how it works and it just flows,” says Steffen.
With 20-30 contracts a month – and counting – it’s important that the process is both robust and intuitive.
“We did a lot ourselves and the implementation was very quick. The ability to self-service and build your own data feed saved us a lot of time. The integration with Hubspot was solved in a way that allowed us to own the process and optimize it along the way.”
Steffen Bye Vangen
CTO
The Assessment Company
How the integrations work
Oneflow + Hubspot = Automated flow
Here is the magic in action:
- A deal is moved to “solution proposal” in Hubspot.
- Oneflow automatically creates a contract with data from the deal via the integration with Hubspot.
- The customer receives the contract for signing, and all the information is already in place.
- When the signing is complete, the deal is automatically set to “Closed Won”.
- At the same time, it triggers new processes in project management, resource planning and Teams.
No manual effort. Zero double registration. Maximum control.
Oneflow + Teamtailor = Perfect for recruitment
Especially within the trainee program “Trainee Innlandet”, the Teamtailor integration has been a boost. Contracts for both trainees and companies are sent via Oneflow – fast, secure and traceable.
The effect? Time back and control over the future
The effect of Oneflow is felt throughout the organization. It’s not just about less time spent on administration, but also about better quality, better experience and better data.
Steffen explains: “The biggest gain is the time we save in the dialogue with the customer. We now have a common document that we work in, no emails and PDFs back and forth. We save a lot of time and look more professional. The flow is better, we get better data quality, documentation and traceability.”
Automation increases capacity without hiring more people
With more efficient processes, the team can handle more assignments without having to grow administratively.
“It has had a great effect. We have achieved better efficiency per employee. There’s simply less time wasted and more value for customers,” says Steffen.
“The biggest gain is the time we save in the dialogue with the customer. We now have a common document that we work in, no emails and PDFs back and forth. We save a lot of time and look more professional. The flow is better, we get better data quality, documentation and traceability.”
Steffen Bye Vangen
CTO
The Assessment Company
Internal enthusiasm and genuine ownership
Employees are happy – and that is not a given when new systems are introduced. They particularly appreciate the integration with Hubspot and the automation of follow-up.
“The best thing is that you don’t have to enter data in several places. Everything is done automatically. There are fewer things to remember and fewer errors that can occur,” says Steffen.
Ready for growth – and ready for anything
The Assessment Company has big growth ambitions and Oneflow is an important part of the strategic foundation. With its professional approach, technical openness and solid methodology, they are well equipped for further expansion.
“When we open new offices, we can roll out the whole digital rig – including Oneflow – and be operational from day one. This reduces start-up time.”
What have they achieved? Here are some of the highlights
- Up to 30 contracts per month, fully automated
- Seamless integration with Hubspot and Teamtailor
- Full self-service – got started without consultants
- Better data quality and traceability
- Time savings and reduced administration
- Ready for scaling and new offices
What does this mean for those considering Oneflow?
If you work in an organization that manages contracts in sales, HR or other projects – and you think there’s too much manual follow-up, too many PDFs and too little control – then maybe it’s time to do what The Assessment Company did.
Give your contracts a proper assessment.
Let Oneflow take you from manual frustration to digital flow.
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