Skip to content

Work & Culture

How to take the next step in your digitalization journey

Do you know the difference between digitalization and digitization? The latter is how most of us work today. You take your analog way of working and turn it into a digital copy. And that’s it. But to be truly digital is a different thing. It means you are data-driven and make use of the technology to the fullest. We’ll explain what we mean and walk you through the benefits and possibilities of using digitalized contracts. Which are smart and data-driven.

Digitalization is the buzzword of the century. It’s being thrown into each and every sentence in management meetings and business plans. But what does it really mean? Most of us probably think of it in broad terms, like replacing banks with online banking and the hand-written signature with an e-signature. To turn the analog into a digital shape. But this is merely digitizing, something most people are unaware of.

From analog to data-driven

Take the development of how we listen to music as an example. The first step of digitalization happened when the music on the analog vinyl record was converted into digital information and transferred onto a CD — it got digitized. The CD had more capacity and was much easier to mass-produce, but the thought behind it was still the same. Today, music has become digitalized, which has changed the way we consume music altogether. You’ve got access to the entire music library of the world from your phone and you get recommendations based on your listening habits. Additionally, we now have music visualizers that create captivating visual representations synchronized with the music. We’ve reached the data-driven era.

The road to data-driven

Digital contracts vs PDF

A PDF is like the CD of contracts. Sure, the information is in digital form but it doesn’t take you all the way. The PDF doesn’t let you be data-driven and you’re still very limited to a static workflow. It’s a dead document, a digital replica of a stack of paper.  And putting an e-signature on your PDF doesn’t give you any digitalization points, unfortunately. In short, it’s taking an analog way of working and turning it into digital.

The digitalization journey

On the other hand, with HTML-based digital contracts you get a truly digitalized workflow. And lots of benefits:

  • Scalability and more growth potential in your organization
  • Frictionless process from template to archive
  • Contract data can be used to work smarter, like lifecycle events
  • No manual steps mean minimized margins of errors
  • Risks associated with data retention and management disappear with permission control

But don’t forget, data can only take us so far. It’s up to us to actually do something with it.

Make your entire organization data-driven

In Oneflow, you can easily digitalize the contract flow in your entire organization. You can manage all types of documents that need a legally binding signature in the same account. It’s totally up to you and your organization how you want to structure your account, but for example, you can create workspaces based on department, region, or company. With permission controls, there’s no risk of a sales rep getting access to an HR contract and vice versa. And to get even more flow in your work, you can connect your workspaces with other systems. If you for example want to initiate the contract process from your CRM, you can connect it with your workspace for sales. Just like that!

Frictionless organizational integration in Oneflow

Visit our Help Center if you’d like to learn more about how to work smart with workspaces.

Explore contract magic!

Prev:

Turn your headlights on with structured data and drive your business forward

Next:

Contract management just got easier in Membrain

Related articles

Electronic Signature

eSignature integration: Boost your workflow with esign tools

Electronic Signature

Qualified electronic signature (QES): The gold standard in the EU

Quote to Cash: How the contract journey becomes a revenue engine - Oneflow
Contracts

Quote to Cash: How the contract journey becomes a revenue engine

Contracts

PandaDoc review: We tried it—here’s how it compares to Oneflow

Legal teams can significantly streamline their workflows - Oneflow
Electronic Signature

Docusign review (2025): Still the best e-signature tool?

Planning to automate your contracts Here’s how to build your case - Oneflow
Contracts

Planning to automate your contracts? Here’s how to build your case

Insights from real users: One tool for managing every document type - Oneflow
Contracts

Insights from real users: One tool for managing every document type

Is electronic signature valid forever? - Oneflow
Electronic Signature

Is electronic signature valid forever? The truth might surprise you.

Privacy overview

This website uses cookies so that we can provide you with the best user experience possible. Cookie information is stored in your browser and performs functions such as recognizing you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful.

Strictly necessary cookies

Strictly necessary cookies are enabled to save your preferences for cookie settings and other important core functionality. You may disable these by changing your browser settings, but this may affect how the website functions. To change your preferences at any time, click on the “Change cookie settings” icon in the lower left corner to access this page.

Marketing cookies

Cookies set by third party services or by us to track performance metrics, usage and marketing analytics to help us to personalize content and ads which improves your experience visiting Oneflow. We also share information about your use of our site with our analytics and advertising partners.

Show details