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How Oneflow can help HR teams save time and money

Working in HR comes with a lot of responsibility. It can be hard to find enough hours in the day to get through everything on your todo list. More menial tasks that traditionally involve a lot of manual process can seem to take forever and leave precious little time for more important areas of focus. 

For example, handling contracts the old fashioned way with pen and paper or PDFs can take a stress-inducingly long time. This is where Oneflow comes in.

Oneflow is a digital contract management platform that offers a range of features that can help HR teams save time and money. In this article, we’ll explore how Oneflow can benefit HR teams and make their work more efficient and effective:

Streamlined document creation and management

HR teams work with a smörgåsbord of different contracts and creating these all individually, from scratch, can take hours. Oneflow offers customizable templates that HR teams can use to quickly create contracts, offer letters, NDAs, and other HR documents. These templates can be easily modified to fit the specific needs of your organization, saving HR teams a ton of time and effort.

The platform also allows for easy collaboration and version control, which reduces pesky errors and the need for manual tracking. HR teams can also share documents with stakeholders and track their progress, all in one centralized location. This makes it incredibly easy for everyone involved in the contract management process to stay in the loop and ensure that the right documents are being used.

Read also: Why HR is your secret weapon for a digital transformation?

Man with eyes closed looking happy in front of pink background - blog on how Oneflow can help HR teams save time and money

Automated workflows

Many of the manual tasks involved in the contract management process can be automated using Oneflow. For example, the platform can automatically send reminders for signature, track progress, and notify stakeholders of changes. This frees up HR teams to focus on more strategic work, such as recruiting and talent development.

Automated workflows can also help improve compliance. Digital contracts can be set up with automatic reminders for contract renewals, ensuring that HR teams are always up-to-date with the latest regulations and deadlines. 

Read also: Why e-signature software for small businesses makes sense

Faster contract turnaround Time

Oneflow’s e-signature functionality allows contracts to be signed digitally, which can significantly reduce turnaround time. This can be especially helpful in situations where candidates or employees are located in different parts of the world or have limited availability.

E-signatures also offer a more efficient and convenient experience for all parties involved. HR teams can send documents to stakeholders for signature with just a few clicks, and stakeholders can sign documents from any device, anywhere, at any time. This makes it easier for HR teams to get contracts signed and finalized quickly, without the need for lengthy back-and-forth exchanges.

Improved compliance

Compliance is a critical concern for all HR teams, especially in today’s regulatory environment. Oneflow provides a secure platform that is compliant with GDPR, eIDAS, and other data privacy regulations. This means that HR teams can manage contracts and other sensitive documents in a secure and compliant manner, reducing the risk of costly fines and legal issues.

Oneflow’s platform is built with security and compliance in mind, with features like data encryption and user authentication to protect sensitive information. The platform also provides a full audit trail of all actions taken on a document, which can be helpful in demonstrating compliance in the event of an audit or legal dispute.

Read also: Top 10 HR tools for 2023

Cost savings

Using Oneflow can help HR teams save time and money in a number of ways. By streamlining document creation and management, automating workflows, and reducing turnaround time, HR teams can be more efficient and reduce their administrative burden. This, in turn, can lead to cost savings and better business outcomes.

For example, by reducing the time and effort required to create and manage contracts, HR teams can focus on more strategic initiatives, such as talent development and candidate experience. This can help the organization attract and retain top talent, leading to better business outcomes in the long term.

Additionally , by improving compliance and reducing the risk of costly fines and legal issues, HR teams can save money on legal fees and other expenses associated with compliance. By using a secure platform like Oneflow, HR teams can avoid the costs and headaches associated with data breaches or other security incidents.

Hand holding mobile with signed contract in front of advertising bilboard for Oneflow - blog on how Oneflow can help HR teams save time and money

Better employee experience

In comparison to outdated methods, digital contracts can also go a long way to enhance the employee experience. Rather than coming all the way to your office to sign in person, digital contracts allow new employees to sign remotely and save a lot of time and effort. From the get-go, this can help to create a great first impression of your company. 

Furthermore, digital contracts can be signed using electronic signatures, which means that there’s no frustrating back and forth with printing and scanning documents. Electronic signatures are legally binding and have the same legal value as traditional signatures, making them a reliable and secure way of signing contracts.

Focusing on your employee experience before an employee has even started at your company will set the tone and give them the best first impression. Employee experience is incredibly important and will impact retention rates and satisfaction levels – and it’s far more expensive to attract and hire new employees than having happy employees who want to stay for the long-term.  

Key takeaways

The digital revolution is truly alive – digital contracts are growing in popularity and with good reason. They’re a huge asset with a host of benefits, especially for HR departments. Not only can they improve efficiency and save time, they can also boost accuracy and security as well as compliance. Essentially, they’re a game changer when it comes to staying ahead of the competition.

If you’re interested in finding out more about truly digital contracts from Oneflow, you can try the platform for free right here. Or boom yourself a demo to get into the ins and outs of contract magic here. 


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