Knowing the best contract management software for procurement can give your organization a huge leg up against your competition. Procurement management really is about getting the most bang for your buck in the area where it matters most, and has a huge potential impact on your organization’s bottom line.
Our customers who use Oneflow for procurement tend to sound like a chorus when they tell us the problems they run into.
We always hear that when trying to collect signatures on the contracts they send out, it takes a while to get them signed. At least before they started using Oneflow.
We’ve heard that communication can fall through the cracks when it comes to contract communication. Then they started communicating inside of the Oneflow contract and voila.
We also hear that the contracts that they get signed, before using oneflow were hard to locate and they didn’t have complete control over them. That was before Oneflow.
Here’s how using one of the best contract management software for procurement such as Oneflow can have a huge impact on your bottom line, your business overall and your procurement strategy.
Shorter contract cycle time
A huge hurdle that procurement departments and managers face is that contract cycles are incredibly long. There’s all this back-and-forth in emails, phone calls, and other communication platforms that only serve to cause more friction in the process. It adds unnecessary steps as departments and vendors have to jump through hoops just to get a contract signed. There’s a simpler way.
When sending a procurement contract inside of Oneflow, it’s super easy for you to actually do so. That’s because you and your entire procurement department can use the same templates that contain all of the relevant information and data fields
So, to shorten your procurement process, and your contract cycle time, you can select a template, for example, the procurement option in the screenshot below.
Then immediately pops up the procurement template that you and your department can use to speedily send out to your vendors for their approval and then signature collection. All it takes is a few clicks in order for you to get a contract in their inbox. You and the others in your procurement department will go from proposal to close faster than you ever thought possible thanks to the best contract management software for procurement.
Read also: How to find free business templates?
Communicate directly inside the contract
It’s common for questions to come up during the procurement process. Or details need more explanation, people want more information and clarification. That’s what makes a good buyer and procurer actually, they try to get the best deal possible and seek them out. And haggle as much as possible.
When you’re using the best contract management software for procurement, you’re able to do those comments, and questions and even negotiate directly with your counterpart inside of the contract. All contract communication can be done inside of the contract, which is exactly where it should be. Not in an email or a phone call where some important information can fall through the cracks, it should be in the document that everyone is going to sign.
When using Oneflow as your procurement tool, that’s exactly what happens. Anytime that you need to communicate with your counterparty, you can do so directly inside of the contract. Even when you get sent a Oneflow contract, it directs you to the contract so that you can communicate inside of it. As you can see in the screenshot below.
By clicking on that link, you’re brought directly into the Oneflow contract as the counterparty, where you can go over all of the information and be sure that everything is clear and checks out.
In this example, the location was wrong, so then the counterparty left a note saying to update it as you can see in the screenshot below.
With Oneflow, it’s super easy to communicate with your counterparty, and everything stays inside of the contract. It’s your single source of truth for the agreement. You don’t have to go checking through your email, look for a handwritten note somewhere in your notes. You know exactly where to go, and it;s the document that everyone is working on together. The document that is going to be the final signed agreement. It just makes sense that all contract communication should be inside the contract.
With the best contract management software for procurement, you’re always in control
The best contract management software for procurement gives you control over your procurement contracts. It allows you to ensure that all your contracts are being filled out accurately and that everything is in order. That’s a core component of procurement in general, is having everything aligned and your supplies are secured.
Those who procure with Oneflow tell us that digital contracts are a great tool that gives them control over their procurement agreements. All of the information that they collect as well as the products and services they secure is on point and accurate.
How can you get more control over your procurement contracts with Oneflow?
Well, it’s simple and easy to do. When you send out your procurement contracts, you can include interactive product tables. You can open certain fields in the product table, where your counterparty can add or subtract the amount of products that they’d like to purchase. See the screenshot below for how it would look.
In that product table, the counterparty has the ability to change the quantity of the products, which will automatically be reflected in the price calculation. This gives you more control over the procurement process in that it makes it easier for you to upsell products. Or add on new ones, as well as include one-time discounts when buying, or selling products with Oneflow. The flexibility it gives you is power in your buying and selling process.
Oneflow is the best contract management software for Procurement
When you’re using the best contract management software for procurement, you’re getting complete control over your procurement contracts. You have a much easier time collecting signatures and getting your contracts signed in a timely manner. And last, but certainly not least, your agreements never fall through the cracks because you’ll be on top of all your procurement contracts.
You can use the best contract management software for procurement for free at this very moment. All you have to do is simply sign up at this link.
