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Electronic Signature

How to create a signature in Outlook

Creating a signature in Outlook is essential in today’s world of email chains and digital meetings. But when you’re new at a job, or when you’ve been working without an email signature for a while, it can be tempting to kick that particular can down the road. But creating a signature in Outlook is easier than you might expect.

In this guide, we’ll take a look at how to create a signature in Outlook step-by-step. In fact, I’ll be doing it along with you.

  1. First and foremost, you need to click on the cog wheel icon at the top-right. It looks like this.
Image of blue Outlook toolbar – blog on how to create a signature in Outlook
  1. Click on it. A menu will appear. At the bottom, you’ll see ‘View all Outlook settings’. Click on that.
Image of Outlook setting display - how to create a signature in Outlook
  1. Once you’ve done that, a second menu will appear across most of your screen. Click on the second option down: ‘Compose and reply’.
Image of settings block in Outlook (Email and Compose and Reply) - how to create a signature in Outlook

Read also: PDF signatures: How to add, create, and attach a signature to a PDF

  1. This box will then appear.
Email signature box in Outlook - blog on how to create a signature in Outlook
  1. Next up, all you have to do is name your signature. Keep it simple, but also memorable to you. I’ve called mine ‘Luke’s Oneflow Signature’.
  1. In the bigger box underneath, just write your name, a job title, and your company. I wrote:

“Luke Sandford

Works as a writer at Oneflow

Oneflow Ltd.

Stockholm, Sweden”

Read also: The hardest types of contract to sign

Image demonstrating a signature in Outlook with Luke Sandford's details - blog on how to create a signature in Outlook
  1. Now all you have to do is set the signature for new messages and replies, then click ‘Save’. Just like that, we’re done!
Image showing box to set default signature in Outlook - blog on how to create a signature in Outlook

Read also: Top 5 contract management strategies for your B2B business

So there we have it! That was how to create a signature in Outlook. Now, when you’re sending or replying to emails, your signature will be good to go. When it comes to how to create a signature in Outlook, it really is a piece of cake.

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