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Guide

16 ways to work smarter with contracts e-signing

Work smarter with e-contracts

1. Save time and energy.

It goes without saying that handling something physical like paper is time-consuming, expensive, and leaves a large room for error. E-signing contracts will save you at least 50% of the time you spend on paper contracts. Imagine how much time you can save if thereโ€™s more than one person in the team who is dealing with contracts on a daily basis.

2. Few have a printer. Everyone has a phone.

It doesnโ€™t make sense to ask people to print, sign and scan your contract when you can make it so easy to e-sign any legally binding contract with a single click from any device. Business doesnโ€™t need to take a break because youโ€™re not at your desk.

3. Sales enjoy up to 94% hit rate with e-signing contracts.

By making it ridiculously easy for your prospects to sign from any device, youโ€™ll be increasing your hit rate and reducing sales cycle. Your prospects get an email with a secure link to your proposal and can easily sign it without any login.

4. E-signing contracts is more secure than ink on paper.

With a qualified digital signature, you can be sure that your document has not been tampered with after signing and that the identity of the signer can be proven. You can also offer additional authentication methods such as signing via SMS or electronic identification, e.g. BankID in Sweden.

5. Modernize your image.

Are you selling to or trying to attract the millennials? Then you must provide an effortless digital experience that these digital natives are used to. Smart contracts are interactive and look stunning regardless of device. Be mobile in everything you do.

6. Be in control over all of your contracts.

Does your process today give you control over who should be allowed to access or make changes to which contracts? Have you stopped emailing contracts back and forth? If your answer is anything but โ€œYesโ€, then you are in trouble โ€“ at least from the GDPR perspective.

7. Speaking of the GDPR, are you ready for it?

Contracts contain personal data and with the GDPR, the common practice of emailing back and forth contracts during the negotiation process is no longer safe. To be compliant, you need a complete audit trail of the interactions that have taken place throughout the contract process.

8. Start collaborating. Stop creating long email threads.

Collaborate in real-time on an agreement with your colleagues and counterparts without scrolling through long email threads. They can comment, you can edit and update the proposal or contract instantly. All in one platform, anytime, anywhere.

9. Who has the latest version of the contract?

Never ask this question again. There is only one version of smart contract and you can be certain that everyone is looking at the same version as you do, at any time.

10. Know what happens after you send a contract.

Is your prospect ready to buy? Has your colleague opened the contract? How many times have they interacted with it? Use these insights to manage your time and prioritize your tasks. No more guesses.

11. You donโ€™t have to nag anymore.

Is there anyone else on your team that needs to review or sign the contract? Smart contracts make it easy for you to set up workflows and delegate signing rights. Your team is notified and reminded when itโ€™s their turn to act.

12. Need to find a specific contract? Google in Oneflow.

Your signed contracts are securely stored in a smart archive with the capability to search across all contracts simultaneously. Enter a keyword that you remember, such as the customer’s first name, and you will have a list of all contracts associated with the name at your fingertips.

13. No more missed deadlines.

Stay on top of critical contract milestones such as notice period, renewal and expiration with automatic notifications and reminders. Neglecting this step often leads to a reactive and inefficient process โ€“ putting the business at risk of non-compliance, revenue loss, higher expenses, and penalties.

14. Single source of truth.

Use contract analytics to understand and track sales, procurement and other business KPIs such as cycle times, close ratios, expiry and renewal stats, contract revenue and spend. All done without pulling data from multiple sources.

15. Put your data to work.

Converting your contracts, whether in paper or PDF format, to smart contracts makes it possible for you to extract data from your contracts to automate workflows, drive decisions, and move your business forward. You can always connect smart contracts to your favorite systems. Work smarter and faster with data.

16. Last but not least, do something good for the planet.

Printing and scanning paper contracts hurt the environment and waste our precious resources. The truth is, itโ€™s not even necessary anymore. Together we can create a future where managing contracts will no longer be associated with paper, envelopes, postage, printer, and scanner.

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