If you use Microsoft Outlook on your desktop and mobile devices, you might have noticed an annoying inconsistency – your email signature doesn’t automatically sync between them. This can lead to unprofessional or mismatched signatures when sending emails on the go.

The good news? There’s a simple way to ensure your Outlook mobile app signature is the same as your desktop version. In this guide, we’ll walk you through the steps to create a consistent signature across all your devices so your emails maintain a polished and uniform look, no matter where you send them from.

Why is an email signature important?

Your email signature acts like a digital business card. It’s a great place to put your name, title, website link and contact information. This way, if you send a business email, the recipient will see your information and can easily save it. It’s a great way to stay organized with how you present yourself across your devices and keep your contact information available to prospects.

If you’re sending a signed document digitally, a digital signature can prove that you sent it and by whom. This allows your recipient to trust that the document came from you and that it hasn’t been altered since sending. A digital signature also lets you keep track of all the emails you send that require a legal signature. Once you’re signed into your account on an email platform, you can have it sign all of your emails by default.

Read also: How to make a signature on a computer or on a Mac

Sync outlook signatures: Make Outlook mobile signature same as desktop

To successfully sync Outlook signatures and get a unified, professional email signature across all your devices, install the Outlook app on your mobile. It’s available for iOS and Android.

Note: If you only want to view your signature on your smartphone, you don’t need the Outlook app – your mobile web browser will be enough.

Once you have the Outlook app installed, follow these steps to have the same email signature on your desktop and mobile:

1. Log into your Outlook account on a computer
2. Go to Settings > Options > Email Signature
3. Select the signature you want to use
   Click Save to make it your default signature

Read also: How to create a signature in Outlook

Sign documents in Microsoft Office 365

Now that your Outlook signature is set up professionally across devices, it’s time to improve your email communication even more. If you frequently send contracts or agreements via email, consider integrating Oneflow. With Oneflow, you can send and sign documents directly from Microsoft Office 365 – ensuring a seamless, professional workflow without switching platforms. Integrate Oneflow to sign documents directly from Word and PowerPoint to create secure and legally binding signatures.

Oneflow is a versatile tool for creating, negotiating and signing contracts. It uses AI to reduce the time and effort associated with contract automation and contract management workflows, simplifying everything from pre-sign to post-sign processes.

Here’s how you send a Word document for signing with Oneflow:

1. Create your document and click the Oneflow add-in.
2. Give your contract a name and select the workspace and template.
3. Add the counterparties and a message.
4. Click send.
5. Track the status of all documents using the same template from within Microsoft Word.

Sign up for a free trial to try it out yourself.

How else can Oneflow help you?

As we have mentioned before, you can use Oneflow to sign documents from Word or PowerPoint. Other signing capabilities of Oneflow include:

• Creating electronic signatures and digital signatures
• Creating a cursive e-signature
• Converting image to signature
• Adding a signature in Google Docs
• Signing PDFs online for free
• Signing contracts online

But this platform is much more than just an e-signing tool.

Oneflow is contract management software with extensive contract automation capabilities that transforms traditional, static agreements into dynamic, interactive digital contracts. It lets you use pre-built templates or customize your own to quickly generate interactive contracts. You can include rich media elements like videos, forms and tables to make your contracts more engaging and informative.

The platform lets multiple stakeholders work on the same contract simultaneously. Real-time collaboration features include live editing and commenting, which eliminates the need for back-and-forth emails or dozens of printed copies. Once the contracts are finished and signed, you can store them in a single, organized location with advanced search capabilities, user access controls and automated reminders for key dates and milestones.

Oneflow simplifies the contract lifecycle, helping you close deals faster. It integrates with platforms like Hubspot, Salesforce, Microsoft Dynamics and Google Drive, letting you automate contract generation and management with secure, consistent signatures. Want to learn more about what else Oneflow can do for you? Book a free demo.

Make your outlook mobile signature same as desktop

Keeping your Outlook mobile signature the same as your desktop signature reinforces your brand identity. By taking a few minutes to set up your signature properly, you can create a more polished, professional impression. And after reading this guide, you know exactly how to do it.

If you frequently send contracts or agreements via email, consider adding a Oneflow link to your signature. It lets recipients review and sign documents effortlessly, no matter if they use a desktop, iOS or Android device.

Try Oneflow and see how it can transform your document workflows.