Our customers in sales often encounter the same problem – signing contracts with their clients takes way too much time. The delays result from various factors, such as missed communication or PDFs getting lost in the lengthy email threads where contract negotiations take place.
Oneflow is a solution that solves these problems. In this article, we’ll cover how salespeople use Oneflow to get their sales contracts signed faster and ensure smooth and reliable communication. Think – no more revenue or deadline delays. We’ll also talk about what makes Oneflow one of the best contract management software for sales teams.
See also: The best contract management software for procurement
What can the Oneflow contract management solution do for you in sales?
Oneflow is a contract management software solution that provides everything you need to optimize your sales: automation features, legally binding electronic signatures (with several signing methods, such as electronic identification, standard e-signature, SMS verification, wet ink signatures or more complex digital signatures), collaboration tools and powerful AI capabilities. It streamlines contract processes throughout all stages of the contract lifecycle – from creation to execution (and even post-signing processes). Oneflow is also very easy to integrate with other software solutions.
Oneflow features
- Counterparty tracking – View when counterparties enter your contract, make changes or leave comments, speeding up the negotiation process.
- Signing – Set up a signing order and speed up the signing process with e-signatures (AdES, SES and eIDs).
- Interactive content – Add screen recordings, voiceovers or video greetings to add an interactive, personalized touch to your documents.
- Dynamic templates – Access a library of free, customizable contract templates, including ones for sales contracts, to generate agreements much faster.
- Live negotiation – You don’t have to edit your PDFs; instead, create and customize digital contracts in Oneflow with a drag-and-drop interface, full version history and changes tracking. This way, all edits are made within the same document, and no re-prints or re-makes are needed.
- Workspaces and collaboration – Collaborate more easily and securely with our branded workspaces, comments, audit trials, configurable triggers and access rules.
- Integrations – Access various types of integrations (Salesforce, HubSpot, Microsoft Dynamics and many more) to make Oneflow fit your use case better.
- Contract lifecycle management – Improve contract management throughout the entire lifecycle with a built-in calendar and tracking features (notifications when counterparties open or sign etc.).
Read also: What is a digital sales room?
Free contract templates in Oneflow
Creating sales contracts faster in dedicated contract management software
It’s no news that salespeople work under pressure. Based on conversations with our sales team, they wish there was more time in the day. We understand that completely. They hate updating their CRMs, doing manual data entry and creating contracts. Their time could be spent more efficiently – on actually selling.
We agree, and we know the solution to this problem. Using Oneflow’s digital contracts will significantly increase your deal velocity.
One of its key benefits is the ease and speed of making new sales agreements. You can easily create a new contract from the Oneflow dashboard by hitting the + New document button (see image below). It won’t take you more than a few clicks.
After clicking that button, you can create a new sales contract from scratch or choose a template you’ve created for your sales agreements.
Click the option that best suits your upcoming deal. A new digital contract will appear, where you just have to fill out the details and send to your counterparty.
Read also: Free sales agreement templates
Keep all communication clear inside the contract
In our Contract Compass Report, we heard from professionals that the most significant reason contracts don’t get signed on time is a lack of clarity, which often results from communication problems.
Therefore, the easiest way to reach an agreement is to communicate effectively inside the contract itself rather than in a long and messy email thread or other external applications and documents. That way, no comments or messages fall through the cracks. A cooperative contract automation platform gets everyone on the same page.
Oneflow even lets you leave data fields open so counterparties can fill them out. Research shows that when people are involved in the agreement process and feel like they have affected the outcome, they are more likely to be happy with the result.
So, when you use Oneflow as your contract management software for sales, you can include your counterparty in the price discussion and implement their feedback in real time. See the screenshot below for the type of product table information that your counterparty can enter inside the contract.
Counterparties can confirm, change or select the amount of the service or product that they’d like to buy. If any questions, comments or concerns arise, they can simply ask for clarification inside of Oneflow. They don’t even have to leave the contract to get their answer. It can all be done right there, inside the document!
In the example above, you can see that the prospect sent a message when they received the contract because they wanted to buy more than what was initially laid out. Isn’t that exactly what a salesperson wants to see in a contract – for its value to increase? Our tool makes it easier to adjust deals in any way you need.
See also: Contract management just got easier in Membrain
All that’s left to do now is click the green Sign button, and your sales contract will be signed. You just need to wait for the counterparties to do the same (you can set any signing order that fits your case). Since you address any communication hiccups directly inside the Oneflow contract, it’s much easier to achieve a result with which everyone is happy.
Other contract management system options similar to Oneflow
Of course, while Oneflow is one of the top contract management software options for sales on the market, it isn’t the only one. Here are some of the alternatives.
PandaDoc
PandaDoc is a contract management platform that helps create, send and manage business and contract documents. The platform benefits sales teams, allowing users to generate proposals, contracts, CPQs, and other essential documents. PandaDoc offers features such as:
- customizable templates
- real-time drag-and-drop editing
- e-signature capabilities
- signing process tracking
- alerts
- comments
- notifications
- analytics.
It’s also easy to integrate with CRM systems and other tools.
See also: PandaDoc alternatives
Docusign
Docusign is a platform that lets companies sign, send and manage contracts – sales contracts, forms and other types of agreements. It provides e-signature capabilities, allowing counterparties to sign from any device. Like most similar tools, Docusign complies with industry standards for data protection and offers advanced encryption methods to ensure that sensitive information remains confidential throughout the signing process. Moreover, the solution provides AI-enhanced analytics (you can track renewals or identify missed revenue opportunities) and an audit trail feature that tracks every action taken on a document. You can integrate Docusign with tools such as Salesforce, Google Drive and Microsoft Office 365.
See also: Docusign alternatives
Proposify
Proposify is a cloud-based proposal management software for creating, sending and tracking business proposals and quotes. It has e-signing capabilities and a library of customizable pre-built templates for different industries. Users can collaborate with team members in real time (you can limit access via permissions). Analytics tools track how recipients interact with their proposals, send notifications when a proposal is viewed and show how much time counterparties spend on each section. Proposify integrates with CRM systems, payment processors and more.
See also: PandaDoc vs Proposify
signNow
signNow is an electronic signature solution companies can use to generate and sign documents digitally. Users can customise templates by adding signature fields, date fields, etc. Other key features include automated workflows for repetitive tasks, collaboration tools and tracking capabilities that keep you informed about the status of your documents in real-time. The company also doesn’t overlook safety and provides secure cloud storage and advanced encryption protocols. signNow integrates with applications like Google Drive, Salesforce and Microsoft Office, among others.
See also: Docusign vs signNow
Boost your sales with the right contract management software
As the saying goes, communication is key to relationships. The same goes for contracts. To sell better, you should use the best tools available to automate contract processes and help with communication.
These kinds of solutions for sales use digital contracts to eliminate the friction in contract drafting and management. They allow sellers to create contracts easily from templates and edit them without countless printing and scanning rounds. Finally, the ideal contract management software should also let counterparties communicate within the contract, making it easier to get everyone aligned.
Want to test an excellent contract management solution for sales? Try Oneflow for free.
FAQs
What software is used for contracts?
Oneflow is a contract automation and e-signing solution that stands out due to its ease of use, powerful integrations, contract management software features and AI capabilities.
What software do contract administrators use?
Contract administrators use contract management solutions and software to automate and optimize the entire contract process. Various such solutions are available on the market, with Oneflow being a great example.
What are the four 4 blocks of good contract management?
The four blocks of good contract management are as follows:
- Contract creation – initial contract drafting and negotiation
- Contract execution – realization of terms and conditions
- Contract compliance – monitoring of agreements and resolving issues
- Relationship management – staying in contact with counterparties
What is the difference between CRM and contract management?
A Customer Relationship Management (CRM) system is a platform designed to help businesses manage their interactions and relationships with current and potential customers. Contract management systems help companies automate agreement creation and contract lifecycle management.
