Meetings, planning days and casual chatting by the coffee machine – remotely. Is it possible? Absolutely, just in a slightly different way. We want to give you the best digital tools for you to be able to work as usual from home and keep your mood and productivity up.

oneflow digital tools

Meetings

When physical meetings aren’t possible, video meetings are the next best thing. Here are some different alternatives to choose amongst both free and premium versions.

Zoom

Zoom helps you hold effective meetings with the help of lots of smart functions. Invite up to 100 participants (in the free version) to a meeting from any device, without anyone besides you needing to create an account. You can collaborate with your participants by sharing your screens at the same time and even start a chat that allows you to share files with each other. To skip taking notes or if someone can’t attend, it is possible to record the meeting and save it locally or in the cloud. The cherry on top is that you can choose a special backdrop to hide your messy living room and engage your participants with virtual hand raising and voting.

Price: from a limited free version to €18.99/host/month

Zoom

Google Hangouts Meet

If you have a Google account, you can get started right away with Hangouts Meet. If you also use G Suite, you have access to more advanced functions. Now, you can invite up to 250 participants per meeting, stream live and even record meetings and save them to Google Drive. Sending invites is easy, just share the meeting link with a colleague or customer and they can join with a click. You can even send text messages to each other in the meeting rooms chat function. Hangouts also works great as an internal communication platform.

Price: free for private people, for G Suite-users pricing starts at €4.68/user/month

Google Hangouts Meet

Microsoft Teams

If you use Office 365 then Microsoft Teams can be an alternative for you. On Microsoft’s own platform, you can have web meetings with up to 250 participants, easily share content from Office 365 with each other, invite external participants and record your meetings. You can also share your screen to present content from your device and blur the background behind the participants to minimize distractions. It even works as an internal communication platform.

Price: from a limited free version to €19.70/month/user

Microsoft Teams

Internal Communication

Email is great in many ways, but everyday chatting and quick questions belong outside of the inbox. A communication platform gives a better overview, engagement and more transparency in a team.

Slack

In Slack you create channels for different projects, teams and conversions. Why not create a channel where you and your colleagues can exchange restaurant tips or one where your share funny memes? Ping people to capture their attention, send files and start video or phone calls. React to messages with emojis and set a status to show if you are sitting in a meeting or are on vacation. To ease your work can you connect many of the programs you use daily in Slack.

Price: from a limited free version to $12.50/month/user

Slack

Flock

A competitor to Slack. Flock has pretty much the same functions plus built in Todo lists and voting. It is also cheaper than Slack. You can also connect many of your favorite tools to Flock like Google Drice, Trello and Twitter.

Price: from a limited free version to $8/month/user

Flock

Digital Contract Management

Creating and managing contracts in a digital platform makes it possible for you to run your business and recruitment both from the couch and the train. There are many good alternatives on the market with different types of functionality.

Oneflow

We, of course, want to put our platform at the top of this list. Oneflow is a nordic vendor that provides a tool for contract management that allows you to create, send, track, e-sign and manage your contracts directly in your browser. Send a video greeting for a personal touch, let your counterpart fill in their own details and add additional products in the interactive contract and sign with the click of a button with standard e-signature or all Nordic eID (BankID, NemID etc). You can also negotiate and make changes directly in the contract, without needing to send and upload a new version. The tool can be used from any device and all documents are stored in a searchable and secure database. You can even grant users different access to ensure that the right people always have access to the documents they need.

Price: €38/month/user

Integrations: Salesforce, HubSpot CRM, SuperOffice, Upsales, Lime CRM, Teamtailor, Jobylon, Intelliplan, Adocka among others

Oneflow

PandaDoc

PandaDoc is an American tool for contracts. Create your sales documents directly in your browser, analyze how your contracts perform and sign with e-signatures (there is no support for BankID).

Price: from a limited free version to $49/user/month

Integrations: Salesforce, HubSpot CRM, Pipedrive, Copper, Freshsales among others

PandaDoc

Scrive

With Scrive, you can sign PDF contracts online. Upload your document, add a counterpart and send your contract for e-signing. The signed contract is stored in a digital and searchable archive. If a large number of people need to sign the same document, you can import an email address list to make it easier.

Price: Price plans start at €30/month/user

Integrations: Salesforce, LeadDesk, Upsales, Teamtailor, Sympa among others

Scrive

Task Management

It can be complicated to sync planning with your team is spread all over. A good planning tool can do wonders and make sure that everyone is in control of their assignments.

Asana

In Asana it’s easy for you and your team to sync your projects and tasks. Divide projects into sub-goals for easier overview and assign your teammates tasks. You can choose to display your tasks in a calendar, on a timeline to see how all tasks fit together, or on a board divided up into different phases of project completion. Asana has over 100 integrations so that you can organize the majority of your work in one place.

Price: from free to €24.99/user/month

Asana

Trello

With Trello you can easily collaborate with your team. Organize your work with cards you can move to different stages in a user friendly interface. Keep your goals by setting deadlines, add teammates and write comments and checklists.

Price: from free to $20.83/user/month

Trello

Monday.com

Drive your whole workflow with monday.com. Create boards with your tasks and automate workflows with triggers. Gain full insight into current and finished projects with timelines, dashboard and statistics, and easily collaborate between teams. You can also integrate the majority of your current systems with monday.com.

Price: 5 users cost from $39/month up to $79/month

monday.com

Feel Good

Don’t forget to take care of your body and mind when you are working from home. They can need a little extra love and care in order to perform 100% when you don’t have an office to go to.

SATS

SATS doesn’t just have physical gym locations, then also offer online classes. Choose between running and strength training to yoga and dance classes. The classes are between 15-30 minutes long and an instructor is there to cheer you on the whole time.

Price: right now it is totally free, otherwise it will cost about the same as a membership

SATS

Headspace

Download Headspace for some meditation and relaxation. The app is built on meditation research for guaranteed results. Choose from hundreds of guided meditations about everything from handling stress and worry to sleep, productivity and psychological well being.

Price: The first two weeks are free, then $69.99/year ($5.83/month)

Headspace

Noizio

Tune out the outside noise with Noizio. You can create your own sound wall with more than 30 different noises from nature and other environments. Perfect to focus better, relax or make it easier to fall asleep.

Price: $2.99 on App Store

Noizio

Bonus tips

Youtube is your best friend no matter what you are looking for. You can find lots of different workout videos, mindfulness exercises and background noise to help you relax and focus better. Totally for free!

Want to know how Oneflow can help with your digital transformation?

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