Lifecycle


Get powerful search and lifecycle management for all contracts in one secure e-archive.

Are you still storing contracts as PDF or TIFF files on the server or in bookshelf binders?

Having contracts in these formats makes it difficult to search and find a specific contract when you need it as it is not possible to search across all contracts in one go. In addition, some contracts are stored in email locally on many mail clients in the organization. This is not smart from a data security point of view and presents a potential breach to the GDPR.

Moreover, by not managing the contract milestones leads to a reactive and inefficient process – putting the business at risk of non-compliance, revenue loss, higher expenses, and penalties.

Time to make a change. Our users actually love to organize and manage the lifecycle of their contracts in Oneflow, and searching for a contract is now as easy as googling for it.

Key benefits of using Oneflow


Powerful built-in search.
  • Search or filter by tags, placeholders, dates or keywords across all your contracts simultaneously – it’s like googling for your contracts with spreadsheet functions.
  • Contract metadata such as dates, duration, company and participant details are made searchable automatically.
  • Add custom dimensions using tags – think virtual folders – to all contracts including your existing ones.
Automated lifecycle management.
  • Stay on top of critical contract milestones such as notice period, renewal and expiry dates with automatic notifications and reminders.
  • Import existing contracts to Oneflow and with a few clicks you can add tags and lifecycle events to them.
Secure e-archive.
  • Control who can access and manage contracts by managing user rights and permissions.
  • Store your contracts in an archive that complies with the GDPR requirements.
  • Access contracts anytime, anywhere – and you can also keep a PDF copy on your Drive if you must.

Want to see how it works?

We'd love to show you in a demo. If you have any special request, let us know.

Book a demo

Best practices for organizing contracts.

Read our blog

Learn how Oneflow benefits every department in your organization.


Improve your hit rate and shorten the sales cycle. Enjoy a frictionless sales process by making it ridiculously easy for the prospect to sign. No loss of momentum.

Go to Sales

Increase your probability of hiring the right person and simplify the process with Oneflow. Share a digital contract, and the candidate can quickly sign it from any device.

Go to Human Resources

A fully digital contract process means no more manual punching of data. Get notifications on key events during the contract lifecycle, and make smarter buying decisions.

Go to Procurement

Take no risks by having all contract data securely processed and stored in one application. Control rights and permissions. Stay compliant with GDPR.

Go to IT

Ensure your colleagues always work with the correct version of a template. Access all contracts, communication logs, and audit trails with a few clicks - all in one place.

Go to Legal

Easy access to contract data. It takes no time to match invoices and contracts. And with auto-reminders on key events, you will never miss a deadline.

Go to Finance